Payroll & Benefits Administrator

Sterling Brokers

4d•CA$65,000 - CA$75,000•Remote

About The Position

The Payroll & Benefits Administrator will be responsible for processing accurate semi-monthly full-cycle payroll, administering employee benefits programs, and supporting broader finance operations. This role requires strong knowledge of Canadian payroll legislation and experience with various payroll and financial systems. The administrator will ensure compliance, maintain accurate records, and respond to employee inquiries. They will also assist with financial reporting, audits, and accounts payable/receivable tasks. The position is remote-first and offers opportunities for growth within a technology-enabled organization.

Requirements

Experience processing full-cycle payroll and administering employee benefits in a multi-jurisdiction Canadian environment.
Strong knowledge of payroll legislation, statutory remittances, year-end reporting, and compliance requirements across federal and provincial jurisdictions.
Hands-on experience with payroll reconciliations, journal entries, accruals, and payroll-related financial reporting.
High attention to detail, strong numerical accuracy, and the ability to handle confidential information with discretion.
Comfort working with multiple benefit providers, government agencies, and internal stakeholders.
Proficiency with payroll systems, Excel, and financial spreadsheets.
Strong organizational skills with the ability to manage deadlines, prioritize competing tasks, and work independently.
Clear written and verbal communication skills and a collaborative, service-oriented approach.

Nice To Haves

Experience with tools such as NetSuite, Rippling, or other integrated HRIS/payroll platforms is an asset.

Responsibilities

Process accurate semi-monthly full-cycle payroll for all employees, including payroll changes, retroactive pay adjustments, vacation pay accruals and payouts, and quarterly commission and bonus payments.
Coordinate employee lifecycle payroll and benefits administration, including hiring, onboarding, payroll setup, terminations, final pay, and benefit cancellations.
Administer employee benefits programs and vendor relationships, including enrolments, updates, terminations, and ongoing plan support; plans include Manulife, Wawanesa, Fidelity Health Spending Account (HSA), Dialogue, and partnership programs like CAA memberships.
Manage the company’s Group RRSP plan, including enrollments, contribution changes, updates, terminations, and ongoing employee support, including onboarding acquired employees into the plan.
Prepare and maintain payroll remittances, reconciliations, and reporting, including WCB for Saskatchewan, British Columbia, and Newfoundland & Labrador, OHT/EHT, ROEs, and year-end T4/T4A filings.
Ensure compliance with federal and provincial payroll legislation and maintain accurate, confidential employee and payroll records.
Respond to payroll, benefits, and tax-related inquiries from employees and internal stakeholders in a timely, professional manner.
Support payroll audits, remittances, and compliance documentation, including coordination with government agencies, benefit providers, and external partners.
Prepare payroll-related journal entries, accruals, reconciliations, and month-end reporting to ensure accurate financial records.
Assist with broader finance operations, including accounts payable/receivable support, expense tracking, budgeting support, and payroll-related analysis.
Maintain organized financial records, spreadsheets, and supporting documentation for reporting and audit purposes.
Partner with accounting and management teams to support accurate financial reporting and annual audit requirements.
Compile and organize carrier commission statements in support of employee commission payments.
Manage and process subcontractor invoices via Deel and G-P platforms; post to NetSuite.
Reconcile payroll liabilities against general ledger accounts to ensure accurate financial records.