Payroll & Benefits Administrator

MNGI•Minneapolis, MN

18h•$60,028 - $69,014•Hybrid

About The Position

This position is responsible for the accurate and timely processing of multi-state payroll on a bi-weekly basis, including monthly distributions, quarterly, and annual year-end bonus payrolls. The role involves maintaining and reviewing payroll processing systems, ensuring compliance with federal, state, and local laws, and providing customer service to employees regarding payroll inquiries. Additionally, the administrator will manage benefit enrollments, conduct audits, reconcile invoices, communicate with employees about benefit changes, maintain vendor relationships, and handle mandated reporting such as ACA and EEOC. The position also involves managing employee leave of absence planning and administering the Variable Pay Program. Collaboration with HRIS vendors and internal teams is crucial for system maintenance, testing, and implementation of upgrades. The role requires a strong understanding of HRIS data integrity, particularly concerning onboarding, job changes, terminations, and benefit enrollments.

Requirements

Knowledge of FLSA and wage and hour laws required.
Microsoft Office applications with an emphasis on Excel
FLSA, applicable wage and hour laws, Internal Revenue Code (IRC), and other employment laws and regulatory requirements as they apply to payroll
Minnesota Paid Family Medical Leave
Mathematics
Ultimate Kronos Group (UKG) Software (HRIS)
Excellent written and verbal communication skills
Excellent Interpersonal and Customer service skills
Problem solve, prioritization, critical thinking and analytical skills
High level of organizational skills with a strong attention to detail and follow through
Time management
Self-motivated
Build and maintain collaborative relationships with all levels of the organization as well as outside vendors
Analyze data and provide recommendations
Multitask
Interface with all levels of the organization, specific strength in influencing decision makers and managing expectations
Work independently as well as in a team environment
Adapt and work in a fast-paced, change driven environment
Maintain the highly confidential nature of human resources work
Identify and resolve complex issues, take initiative even under unfamiliar or ambiguous circumstances. Sense of accountability and sound personal judgment.
Regular attendance is required.
Must be able to stand for long periods of time and move quickly on their feet.
Employees must be able to tolerate personal protective equipment including; gowns, gloves, face masks and eye protection.
Employees may be required to travel to other company locations due to staffing and training needs.
Specific vision abilities required by this job include close vision and the ability to adjust focus.

Nice To Haves

Bachelor’s degree in Human Resources Management or related field preferred; equivalent experience considered in place of degree.
Knowledge of HRIS system utilization and data highly preferred.
Previous payroll experience and two or more years of progressively responsible human resources experience strongly preferred.
PHR/SHRM-CP, SPHR/SHRM-SCP, or CPP certification is preferred.

Responsibilities

Maintain and review payroll processing systems to ensure timely and accurate processing of multi-state payroll on a bi-weekly basis ensuring accurate job data changes, rates of pay, earnings, deductions, and tax withholding.
Process monthly distributions, quarterly, and annual year-end bonus payrolls for multiple companies. Process additional off-cycle payrolls as needed.
Complete appropriate audits related to tax filing and file transmissions to external entities including benefit providers, banks, government agencies, etc.
Ensure compliance, maintain knowledge of payroll related federal, state, local, tax/wage and hour laws and best practices.
Provide timely customer service to all employees with payroll questions or concerns.
Resolve payroll discrepancies/irregularities timely with a focus on continuous process improvement and error reduction.
Ensure data integrity within the HRIS system as it relates to onboarding new hires, job changes, terminations, benefit enrollment, direct deposit, and tax forms.
Monitor and maintain HRIS system performance including review, testing and implementation of new systems, system configuration changes, and/or upgrades. Collaborate with HRIS vendor, UKG, for support by submitting support cases/service requests as needed.
Administration of benefit enrollment for new hire, annual open enrollment and qualifying life event changes; approve enrollments, perform audits, and prepare and send enrollment files to benefit vendors.
Ensure accurate enrollment through audits and invoice reconciliation
Assist employees with enrollment submissions and questions timely.
Communicate with employees regarding election changes, discrepancies or necessary updates including annual contribution limits and other benefit related items.
Maintain benefit vendor relationships
Develop and provide reporting to leadership and internal and external parties as requested.
Responsible for required mandated reporting including but not limited to ACA and EEOC, etc.
Respond to employee and leadership inquiries related to benefits and HRIS functionality including time and attendance records, job changes, benefit enrollment/changes, etc.
Prepare and distribute appropriate HRIS communications in a timely manner to address system and process changes. Create and maintain end user training materials.
Manage employee leave of absence planning and questions including creating individualized benefit payment plans for each employee on a leave of absence.
Responsible for administration of the Variable Pay Program.
Ensure the system is prepared for configuration changes as required to meet organizational needs and adhere to all regulations.
Assist with physician leave of absence planning and questions. Collaborate with Human Resources Business Partner, Provider Requests, Site Administrative Director and provider to develop PDO and leave of absence plan prior to leave start date.
Any and all other duties as assigned.