Payroll Associate

Aston Carter•Gulf Breeze, FL

5d•$24 - $24•Onsite

About The Position

The Payroll Associate manages full-cycle, multi-state payroll for a portfolio of properties in a high-volume, fast-paced environment. This role ensures accurate and compliant processing of wages, benefits, deductions, and taxes while maintaining precise payroll records and supporting both employees and leadership with timely information. The Payroll Associate contributes to process improvements, supports audits, and plays a key role in maintaining the integrity of payroll data across multiple locations.

Requirements

At least 3+ years of payroll experience required; 5+ years of payroll experience preferred.
3–5+ years of experience managing multi-state payroll and/or a Bachelor’s degree.
Demonstrated experience managing payroll in multi-state environments.
Background working in high-volume, fast-paced settings.
Strong knowledge of payroll and timekeeping systems.
Proficiency in Microsoft Office, particularly Excel, including handling and analyzing numerical data.
Working knowledge of federal, state, and local payroll tax regulations.
Strong mathematical, analytical, and critical thinking abilities.
Excellent verbal and written communication skills.
High attention to detail with strong organizational and follow-through skills.
Proven leadership and supervisory capabilities within a payroll or related function.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Collaborative team player with a proactive and solution-oriented mindset.
Strong initiative and a team-oriented work style.

Nice To Haves

Experience managing full-cycle payroll for multiple properties or business units.
Experience processing biweekly payroll for varied employee populations.
Familiarity with Workday payroll systems (preferred).
Openness to and experience with other payroll systems such as ADP or UKG.
Experience assisting with payroll tax activities, including filings and reconciliations (preferred but not required).
Exposure to supporting audits and ensuring payroll data accuracy and integrity.
Experience contributing to process improvements and operational efficiency within a payroll department.
Bachelor’s degree in a related field is considered a strong asset when combined with payroll experience.

Responsibilities

Process and manage full-cycle, multi-state payroll using designated payroll and timekeeping systems for approximately 13 properties with employee populations ranging from about 20 to 200 per site.
Process biweekly payroll accurately and on time in a fast-paced environment while meeting strict deadlines.
Maintain and update employee payroll records, including exemptions, benefits, deductions, job changes, and transfers.
Ensure accurate payroll processing, including regular wages, bonuses, garnishments, PTO accruals, and tax withholdings.
Research, identify, and resolve payroll discrepancies and issues in a timely and professional manner.
Oversee payroll compliance with federal, state, and local regulations, including preparation and support of 941 reporting and tax filings.
Prepare and distribute payroll via direct deposit or check, ensuring accuracy and confidentiality.
Generate and analyze payroll-related reports on a weekly, monthly, quarterly, and year-end basis, including earnings, taxes, benefits, and accruals.
Support internal and external audits by providing accurate payroll data and documentation, ensuring data integrity.
Respond to employee inquiries related to payroll and benefits, providing clear and timely communication and issue resolution.
Maintain and update payroll systems to reflect employee changes such as wage adjustments, benefits updates, and PTO changes.
Assist with system updates, including setup of new properties and closure of locations as applicable.
Provide payroll support across multiple locations, currently supporting four properties with additional expansion underway.
Utilize payroll systems such as Workday (preferred) and effectively adapt experience from systems like ADP or UKG.
Assist with payroll tax activities as needed, contributing to accurate filings and compliance (preferred but not required).
Contribute to continuous process improvements and operational efficiency within the payroll function.
Demonstrate leadership and supervisory capabilities when coordinating tasks, supporting team members, and ensuring consistent payroll practices.
Manage multiple priorities and deadlines while maintaining high accuracy and attention to detail.
Perform additional payroll-related duties and projects as assigned.