Payroll Assistant
About The Position
The Middlesex Sheriff’s Office is hiring a full-time, non-exempt, at-will Payroll Assistant for its Human Resources Department at the Administrative Office in Woburn, Massachusetts. The position reports to the Payroll Director and is scheduled to work Monday through Friday, 8:00 a.m. to 4:00 p.m.; hours may change at management’s discretion and according to department needs. The Payroll Assistant processes payroll and related records, responds to employee payroll inquiries, ensures payroll accuracy and compliance with state and federal guidelines, and supports payroll reporting, audits, and related functions. The role requires careful judgment and attention to detail, as well as discretion concerning confidential and sensitive information in a law enforcement agency and compliance with institutional safety and security rules.
Requirements
- Bachelor’s degree.
- One to three years of experience administering payroll or performing data entry.
- Working knowledge of federal and state payroll guidelines.
- Proven knowledge of Microsoft Word, Excel, and Access.
- Ability to work independently in a fast-paced environment, provide customer service, handle a large volume of work, and pay close attention to detail.
- Familiarity with collective bargaining agreements.
- Strong oral, written, organizational, and time-management skills, with the ability to maintain comprehensive and cohesive records.
- Ability to exercise good judgment and focus on detail.
- Ability to handle confidential and sensitive information and comply with institutional safety and security rules.
- Active, valid driver’s license and legal authorization to operate a motor vehicle in Massachusetts.
- Must pass a criminal background check, including medical, drug (including marijuana), and psychological screenings.
- Must verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.
Nice To Haves
- Strong working knowledge of PeopleSoft.
Responsibilities
- Process payroll and perform detailed data entry daily in multiple payroll systems.
- Respond to employee inquiries regarding payroll needs and maintain daily payroll records.
- Ensure payroll is balanced and administered properly in accordance with state and federal guidelines.
- Issue paychecks accurately and efficiently.
- Provide projections and extracted reports as needed.
- Work on payroll auditing, garnishments, sick conversion, military time, and deferred compensation.
- Interpret labor agreements and ensure employee benefits are paid in accordance with applicable labor agreements.
- Maintain current knowledge of the Human Resource Compensation Management System (HR/CMS) and Commonwealth of Massachusetts Human Resources Division (HRD) payroll guidelines.
- Assist with processing payroll for other payroll team members during absences.
- Perform other payroll and human resources duties as required.
Benefits
- Additional benefits are offered, but specific benefits are not listed.
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What This Job Offers
Job Type
Full-time
