Payroll Assistant
About The Position
The Payroll Assistant supports the Payroll Specialist in processing accurate and timely payroll for all US Traffic Control employees. The role requires attention to detail, experience with payroll calculations, and the ability to prepare and maintain certified payroll reports. The ideal candidate has prior payroll experience and a strong understanding of payroll compliance, regulations, and internal controls. The position assists with weekly payroll processing, wage and deduction calculations, timesheet and employee-record verification, and resolution of payroll discrepancies and employee inquiries. It also prepares certified payroll reports and maintains records for audits and compliance reviews, including compliance with prevailing wage and Davis–Bacon standards. The Payroll Assistant maintains confidential payroll documentation, supports audits, reporting, and reconciliations, and provides administrative support to the payroll department. The role also communicates with employees, supervisors, and managers and supports special projects, system updates, and process improvements. This is a full-time, on-site position in the Payroll-Human Resources department, reporting to the Payroll Specialist. The stated pay range is $25.00–$29.00.
Requirements
- Minimum 2–3 years of payroll experience; construction payroll or certified payroll experience is required.
- Knowledge of payroll calculations, wage laws, and payroll best practices.
- Experience with certified payroll reporting and prevailing wage compliance.
- Proficiency with payroll software and Microsoft Office, including Excel, Word, and Outlook.
- Strong math skills, accuracy, and attention to detail.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to work collaboratively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to process improvements.
- Reliability and ability to meet deadlines.
- Strong communication and organizational skills.
Nice To Haves
- Experience in the construction, traffic control, or utilities industry.
- Familiarity with Davis–Bacon requirements, state prevailing wage laws, and LCP Tracker or similar systems.
Responsibilities
- Assist with preparing and processing weekly payrolls.
- Calculate wages, overtime, deductions, and benefits in accordance with applicable federal, state, and company guidelines.
- Verify timesheets, hours worked, job codes, and pay rates for accuracy.
- Maintain and update employee records related to pay, status changes, and payroll adjustments.
- Support the Payroll Coordinator in resolving payroll discrepancies and employee inquiries.
- Prepare and submit certified payroll reports according to federal, state, and project-specific requirements.
- Ensure labor classifications, fringe benefits, and wage rates comply with prevailing wage and Davis–Bacon standards.
- Maintain documentation for audits and compliance reviews.
- Maintain confidential payroll files and documentation in accordance with company policy and legal requirements.
- Assist with audits, reporting, and reconciliation processes.
- Ensure compliance with tax regulations, wage-and-hour laws, and internal payroll procedures.
- Provide administrative assistance to the Payroll Coordinator as needed.
- Communicate with employees, supervisors, and managers regarding payroll-related questions.
- Support payroll department special projects, system updates, and process improvements.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
