Payroll Assistant

Middlesex Sheriff’s Office•Billerica, MA

3d•Onsite

About The Position

The Middlesex Sheriff’s Office is seeking a full-time, non-exempt, at-will Payroll Assistant to work in the Human Resources Department at its Administrative Office in Woburn, Massachusetts. The position reports to the Payroll Director and is scheduled to work Monday through Friday, 8:00 a.m. to 4:00 p.m. Hours may change at management’s discretion and according to department needs. The Payroll Assistant processes payroll and maintains payroll records, responds to employee payroll inquiries, and helps ensure payroll is accurate and compliant with state and federal guidelines. The role also involves payroll auditing, labor agreement interpretation, benefits administration, reporting, and supporting other payroll team members when needed. The selected candidate must exercise sound judgment, pay close attention to detail, handle confidential and sensitive information appropriately, and comply with the agency’s safety and security rules.

Requirements

Bachelor’s degree.
One to three years of experience administering payroll or performing data entry.
Working knowledge of federal and state payroll guidelines.
Proficiency in Microsoft Word, Excel, and Access.
Ability to work independently in a fast-paced environment, provide customer service, handle a large volume of work, and pay close attention to detail.
Familiarity with collective bargaining agreements.
Strong oral, written, organizational, and time-management skills, including the ability to maintain comprehensive and cohesive records.
Active, valid driver’s license and legal eligibility to operate a motor vehicle in Massachusetts.
Must pass a criminal background check, including medical, drug (including marijuana), and psychological screenings.
Must verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

Nice To Haves

Strong working knowledge of PeopleSoft.

Responsibilities

Process payroll and perform detailed data entry daily in multiple payroll systems.
Respond to employee inquiries about payroll needs and maintain daily payroll records.
Ensure payroll is balanced and administered in accordance with state and federal guidelines.
Issue paychecks accurately and efficiently.
Prepare projections and extracted reports as needed.
Work on payroll auditing, garnishments, sick conversion, military time, and deferred compensation.
Interpret labor agreements and ensure employee benefits are paid in accordance with applicable agreements.
Maintain current knowledge of the Human Resource Compensation Management System (HR/CMS) and Commonwealth of Massachusetts Human Resources Division (HRD) payroll guidelines.
Assist with processing payroll for other payroll team members during absences.
Perform other payroll and human resources duties as required.
Comply with institutional safety and security rules and handle the confidential and sensitive nature of work in a law enforcement agency.