Payroll Assistant Manager-38949

Harvard Maintenance, Inc•Miami, FL

82d•$85,000

About The Position

The Assistant Payroll Manager assists the Payroll Manager with overseeing and supervising multi-state payroll and payroll functions, ensuring payroll is processed accurately, on time, and in compliance with company and government regulations. The role supervises payroll coordinators and supports accurate, efficient department operations. Responsibilities include managing payroll processing across all regions, supporting staff with transactional payroll questions, maintaining payroll systems and records, handling payment files and garnishments, responding to employee inquiries, and providing documentation for audits and legal inquiries.

Requirements

At least 5 years of experience in a similar capacity.
Experience with a large in-house payroll.
Experience managing a team.
Proficiency in Microsoft Office, including advanced Excel knowledge and key functions such as VLOOKUP and pivot tables.
Ability to work in a fast-paced environment.
Self-motivation and strong organizational and prioritization skills.
Ability to multitask with close attention to detail and accuracy.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
Excellent analytical and problem-solving skills.
Knowledge of financial processes, systems, controls, and workflows.
Understanding of how data produced impacts internal and external reporting.

Responsibilities

Ensure accurate and timely processing of all payroll cycles.
Oversee printing checks and paystubs for all regions.
Advise and assist payroll staff with questions about transactional processing.
Implement, maintain, and review payroll processing systems to ensure timely and accurate payroll transactions.
Prepare and maintain accurate records and upload NACHA and Positive Pay files.
Manage timely and accurate processing of garnishments.
Assist with printing annual W-2 forms and handle employee inquiries and reprint requests.
Facilitate audits and legal inquiries by providing records and documentation to auditors.
Identify and recommend updates to payroll policies and procedures.
Resolve employee concerns regarding wage payments, taxation, deductions, and other requests.
Supervise payroll coordinators and support efficient department operations.