Payroll and Human Resources Systems Coordinator (46541)

SETON CATHOLIC SCHOOLS INC•St. Francis, WI

About The Position

The Payroll and Human Resources Systems Coordinator supports the HR function by assisting with administrative tasks related to payroll, benefits, recruiting and HR processes. This role provides support to employees and ensures the efficient operation of HR services.

Requirements

Associate's degree or equivalent experience in Human Resources, Business, or a related field.
1-2 years of experience in HR, payroll, or worker’s compensation administration or related experience.
Familiarity with HRIS systems (Paycom experience a plus).
Proficient in MS Office and Google.
Excellent organizational and communication skills.
Ability to work in a fast-paced environment and manage multiple priorities.
Must meet driving and Seton insurance liability coverage requirements.

Responsibilities

Employee Demographic and Payroll Data Ensure the correct setup and management of employee demographic and payroll data in Paycom.
Serve as the primary point of contact for problem resolution regarding employee demographic and payroll data with the vendor.
Work in conjunction with Seton’s finance team to ensure that payroll is completed accurately and efficiently.
Serve as a Paycom SME for all areas of demographic and payroll data, contracts, employment agreements, and personnel action forms (PAFs), providing training and support to employees, managers, and partners. Elevate to appropriate HR Team member when necessary.
Actively consider and recommend improvements that can be made in Paycom processes to ensure accuracy and efficiency.
New Hire Start-Up and Data Administration Pre-Start Requirement Tracking Manage the new hire database to ensure the process is moving expeditiously and all requirements are met.
Maintain accurate records and track compliance with background checks and safeguarding requirements.
New Hires and Employee Data Administration Assume HR responsibilities from recruiting when a new candidate/new hire is "ready to go" and has completed the new hire checklist, including: Hiring in Paycom Moving into Position Seat, if necessary Adding wages Completing payroll profile in Paycom Enter Labor allocation, if necessary
Recruiting Pre-screen candidates as directed by the Manager.
Compliance and Audits As directed, issue contracts and letters of employment for continuing employees.
Execute stipend agreements, personnel data changes and updates as communicated through PAFs.
Maintain accurate and up-to-date employee records, including personnel files and payroll information.
Partner with leaders and vendors on workers' compensation and unemployment insurance issues.
Assist in ensuring compliance with applicable laws, regulations and organizational policies related to HR and payroll.
Complete employment verifications and other HR related documentation as required.
Assist in audits and HR accreditation processes to ensure organizational compliance.
Respond to employee inquiries regarding payroll and HR-related issues in a timely and professional manner.
Maintain accurate and up-to-date employee records, including personnel files and benefits information.
Provide general administrative support to the HR team.