Human Resources and Payroll Specialist

Bellingham Technical College•Bellingham, WA

1d•Onsite

About The Position

Join our Human Resources team and play a key role in supporting employees throughout the college! This position provides a diverse range of HR and payroll support, from benefits, compensation, recruitment, and employee records to answering questions and helping resolve complex issues with accuracy and professionalism. If you are organized, detail-oriented, and enjoy working with a wide variety of people, we invite you to bring your HR expertise and customer service skills to our team.

Requirements

Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Ability to communicate with a wide variety of individuals
Ability to diffuse emotional incidents effectively
Ability to complete mathematical computation duties with a high degree of accuracy
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Ability to function well in a high-paced and at times stressful environment
Proficient with Microsoft Office Suite or related software
Ability to pass a Washington State Background Check
Contingent upon successfully completing a job-related background check in accordance with Washington State law
3 years of office, clerical or HR experience OR HR certificate, education and 2 years of clerical work experience OR Equivalent education/experience

Nice To Haves

2 or more years of experience working in an HR or payroll department
Experience working in payroll or absence management in a Human Resources Information System
HR certificate
Payroll certificate

Responsibilities

Performs technical human resource tasks such as explaining, interpreting and applying human resource rules, policies, regulations or procedures; and processing, reviewing and ensuring the accuracy of human resource documents and records.
Performs assignments in one or more human resource functional areas such as employment, benefits, employee relations, classification, compensation, human resource information systems and training.
Independently performs a variety of paraprofessional, technical, and clerical duties in support of the college’s human resources and payroll operations.
Provides information and consultation to clients.
Interprets, explains, and applies human resources guidelines, policies and procedures, rules, and regulations applicable to human resource functional area(s).
Assists Payroll Coordinator and serves as back-up to the Payroll Coordinator, with payroll functions including processing, answering employee questions, fixing processing errors, distributing checks, and reconciling payroll.
Responds to inquiries and provides information about the College and other human resource rules, policies, regulations or procedures within functional areas such as employment examination requirements, benefits eligibility criteria and program offerings, classification, compensation and/or leave rules and procedures.
Receives, reviews, and ensures the accuracy and completeness of, compiles and/or maintains human resource data, documents and records such as leave and salary records, benefits enrollment or claims forms and employee data forms.
Assists human resource staff in administering a variety of human resource functions such as conducting screening interviews, serving on screening committees, administering and scoring employment examinations, notifying applicants of results, employee training and orientation, salary surveys, benefits enrollment and temporary appointments.
Schedules and arranges meetings, employment examinations and interviews; prepares examinations and job advertisements; assists in preparation at job fairs and other outreach activities.
Enters and/or retrieves data from human resource information systems.
Compiles data and prepares reports, graphs, charts, statistics and statistical summaries, narrative summaries or graphic representations of data.
Prepares correspondence and spreadsheets.
Maintains confidential personnel and office files.
Prepares human resource documents and enters them into HR software; establishes and maintains human resource records: layoff lists, leave records, classification specifications and position descriptions, hiring notices, and other documentation.
Prepares and monitors the HR Budget; prepares reports from the budget, including cost of advertising by position, training costs, travel, and the like.
As requested, provides information concerning college and other human resources rules and benefits.
Updates and maintains all employee handbooks and college procedures manuals assigned to the HR Office.
Assists in developing internal office procedures.
Responds to inquiries and resolves problems in areas such as benefits eligibility or calculations, leave administration, compensation, and payroll.
Performs clerical work as required in support of the Director of Human Resources.
Performs duties as assigned.

Benefits

8 hours per month of sick leave
10.75 starting at hours per month of vacation leave
24 hours of personal leave per calendar year
13 paid state/college holidays per calendar year
Washington State insurance package including selecting one of: 6 medical options, 3 dental plan options, 3 vision plan options
Life insurance
Long-term disability
Retirement benefits package including one of: Public Employees Retirement System (PERS) Plan 2, Public Employees Retirement System (PERS) Plan 3
Two voluntary investment (not matched) programs: TIAA (403b), State Deferred Compensation (457) plan
Ability to participate in: Medical Flexible Spending plan, Limited Purpose Flexible Spending plan, Health Savings Account, Dependent Care Assistance
Discounts for automobile and homeowner insurance
Employee Assistance Program (EAP)
Up to 21 days of military leave
Up to 5 days of paid bereavement leave
Paid civil/jury duty
Ability to participate in a shared leave program