Payroll and Expense Specialist

Catalyst Pharmaceuticals Inc•Miami, FL

2d•$28 - $34•Hybrid

About The Position

The Payroll & Expense Specialist is primarily responsible for reviewing expense reports and reimbursements processed within payroll cycles to ensure accuracy and compliance with company policies. This role monitors adherence to internal guidelines, regulatory requirements, and best practices while maintaining the highest level of confidentiality to protect sensitive employee information. We are seeking a remote candidate in Florida who can travel to our Coral Gables headquarters on an as needed basis.

Requirements

High School Diploma, GED, or equivalent combination of education and experience is required
Minimum of two years of practical experience in payroll processing and expense reporting, including data entry, reconciliation, and adherence to relevant regulatory requirements
Proficiency with comparable payroll, HRIS, or expense management systems is required
Exceptional attention to detail and accuracy is essential
Must maintain strict confidentiality when handling sensitive company and employee information
Demonstrated professionalism in all communications, with a focus on respectful, courteous, and solution-oriented interactions
Ability to manage multiple tasks simultaneously and work independently with minimal supervision
Strong analytical skills and the ability to interpret and analyze data effectively
Willingness and availability to travel to company headquarters on an as-needed basis is required

Nice To Haves

Experience with Paylocity and SAP Concur is preferred
Working knowledge of Excel is preferred

Responsibilities

Review employee expense reports and supporting documentation to ensure compliance with company policies and procedures
Consistently meet processing deadlines to ensure prompt reimbursement; this role is deadline-driven and demands strong time management skills
Independently complete report processing promptly and in alignment with established schedules
Collaborate and communicate openly with team members to ensure company-wide deadlines are consistently met
Build and maintain effective relationships with employees to provide clear, timely communication regarding expense reimbursement inquiries
Investigate and resolve reimbursement discrepancies by gathering and analyzing information, and escalate or communicate with findings to the Manager as appropriate
Maintain employee confidence by safeguarding sensitive and confidential information
Assists with processing payroll for a medium-sized company’s employees, including reviewing timecards, making entries and corrections, and resolving outstanding payroll open items
Perform other duties and special projects as assigned by management