Payroll Analyst

Hoxton Circle•San Jose, CA

6d•Onsite

About The Position

This is a hands-on role on the Accounting and Finance team, owning US payroll end to end and supporting the wider team through month-end close. You'll run semi-monthly payroll in ADP and Workday, coordinate with international payroll vendors, and keep payroll-related GL accounts clean and audit-ready. You'll work closely with HR, Benefits, FP&A, and Accounting.

Requirements

4 to 7+ years of hands-on payroll experience, including ownership of multi-state, semi-monthly US payroll, ideally in a high-growth or technology environment
Experience supporting GL work, including journal entries and balance sheet reconciliations
Strong knowledge of US payroll regulations, wage-and-hour rules, tax withholding, and benefits deductions (medical, dental, vision, HSA and FSA, 401(k))
Experience with a major payroll platform such as ADP Workforce Now and an HCM system such as Workday
Strong Excel skills and comfort with large, detailed data sets
Clear communicator who can explain payroll calculations and GL impact to non-finance colleagues
Able to manage deadlines across entities and time zones

Nice To Haves

Associate or Bachelor's degree in Accounting, Finance, Business, or a related field
Experience working with international payroll providers
Experience supporting payroll-related audits
AR experience (invoicing, collections, aging reports) or AP experience (invoice coding, payment runs, aging analysis)
CPP or similar payroll certification

Responsibilities

Own semi-monthly US payroll for salaried and hourly employees, in compliance with federal, state, and local rules
Pull and reconcile payroll input from Workday each cycle and keep the payroll master file current
Enter changes in ADP, review previews, and resolve discrepancies across earnings, deductions, taxes, benefits, and garnishments before submission
Prepare standard control reports each cycle, including payroll recap, register, statistical summary, change reports, and benefits deduction reports
Route payroll packages for approval by the Controller, Assistant Controller, and CFO as needed, and submit on time
Process off-cycle payments with proper documentation, approvals, and GL treatment
Act as the main point of contact for employee payroll questions
Coordinate non-US payroll with HR and local vendors so company standards are applied consistently
Review vendor-prepared pay slips, reports, and journals for accuracy and local compliance
Track cut-offs, approvals, and payment instructions with external providers
Maintain an organized repository of global payroll reports, approvals, and journals for audit and close
Prepare and post payroll journal entries in Microsoft Dynamics 365 Business Central with accurate GL and cost-center coding
Reconcile payroll-related balance sheet accounts monthly, including payroll clearing, accrued payroll, accrued bonus and commission, and benefits and tax liabilities
Prepare month-end schedules and variance analysis that tie payroll, benefits, and accruals to the GL by entity, department, and cost center
Stay current on US payroll and wage-and-hour rules, with particular emphasis on California
Keep processing within internal controls, with documented approvals and audit trails
Prepare documentation for financial statement, SOC, workers' comp, benefit carrier, and retirement plan audits
Support quarter-end and year-end work, including W-2 reporting and tax reconciliations
Act as a power user of Workday, ADP, and Business Central, and help test configuration changes and integrations
Build Excel reconciliations and control reports, and look for ways to automate manual checks
Document payroll SOPs and help train backup coverage