Payroll Administrator

The Home for Little Wanderers • Boston, MA

12d • Onsite

About The Position

Under the direction of the Payroll Manager, the Payroll Administrator is responsible for the accurate and timely processing of biweekly payroll. This role serves as a primary point of contact for payroll-related inquiries, providing responsive and professional support to employees across the organization. The Payroll Administrator prepares and delivers monthly payroll reports, ensures compliance with established policies and procedures, and continuously evaluates payroll processes to identify opportunities for increased efficiency, accuracy, and overall effectiveness.

Requirements

• Bachelor’s degree in Business, Accounting, or related field OR equivalent experience
• 2+ years of payroll experience (3+ years without a degree)
• Strong knowledge of payroll processes, compliance, and regulations
• Experience with payroll systems such as UKG / Ultipro preferred
• Proficiency in Microsoft Office, especially Excel
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Excellent communication and customer service skills
• Ability to manage multiple priorities and meet deadlines

Nice To Haves

• Experience with payroll systems such as UKG / Ultipro

Responsibilities

• Process accurate and timely biweekly payroll, ensuring compliance with company policies and regulatory requirements
• Review and audit timesheets, payroll batches, and system outputs (UKG/Ultipro) for completeness and accuracy
• Investigate and resolve payroll discrepancies, including missing, inaccurate, or late time submissions
• Partner with employees and supervisors to enforce timesheet deadlines and compliance standards
• Administer garnishments, child support orders, and tax levies in accordance with legal requirements
• Calculate and process earned time balances, including payouts for new hires, transfers, and terminations
• Prepare and issue manual checks and employee reimbursements with appropriate approvals
• Generate and maintain monthly and ad hoc payroll reports for management review
• Manage employee mileage reimbursements through internal systems
• Ensure accuracy of earned time accruals and balances
• Respond to employee inquiries and provide exceptional customer service on payroll-related matters
• Complete employment verifications in a timely and professional manner
• Identify and implement process improvements to increase payroll efficiency and accuracy

Benefits

• Generous time off including up to 15 days per year for new full-time employees, plus 11 holidays, and 5 sick days
• Health, Dental and Vision Insurance available
• Extensive training to new staff
• Tuition reimbursement of up to $3,000 per fiscal year
• 403(b) Retirement Plan with employer match
• Employer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&D Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level