Payroll Administrator

Applied Medical•Rancho Santa Margarita, CA

36d•Onsite

About The Position

The Payroll Administrator supports the accurate and timely processing of payroll for team members across Applied Medical. This payroll administrator role administers payroll operations, maintains payroll records, and maintains compliance with federal, state, and local tax regulations. The Payroll Administrator manages wage calculations, deductions, benefits administration, and data integrity across enterprise resource planning (ERP) and human capital management (HCM) platforms. This role keeps transactions accurate, payroll inquiries answered efficiently, and team members paid correctly and on schedule.

Requirements

At least three years of payroll experience
High school diploma or General Educational Development (GED) certificate
Strong computer skills, including proficiency with Microsoft Office Suite for documentation and reporting
Strong analytical skills to review payroll data, identify discrepancies, and support reconciliation
Clear, professional communication when responding to payroll inquiries and collaborating with cross-functional teams
Strong organizational skills for managing payroll documentation, records, and administrative tasks
Ability to read, write, speak, and comprehend English
Working knowledge of payroll fundamentals, including wages, deductions, benefits administration, and compliance
Ability to pass a background check prior to employment

Nice To Haves

Experience with enterprise resource planning (ERP) systems such as SAP
Experience with UKG payroll or human capital management (HCM) systems such as SAP SuccessFactors and Workforce
Prior experience in payroll administration, payroll processing, or payroll operations
Bilingual communication skills that support collaboration with diverse teams

Responsibilities

Process payroll transactions, including wages, salaries, bonuses, deductions, and benefit withholdings, to support accurate biweekly payroll
Maintain payroll records and documentation in compliance with payroll regulations, company policies, and Applied Medical quality systems
Monitor data interfaces between enterprise resource planning (ERP) systems and human capital management (HCM) platforms such as SAP and UKG Workforce to maintain accurate data integration
Identify discrepancies, investigate errors, and reconcile payroll data to maintain accurate reporting
Input and maintain team member time off requests, including vacation and sick leave, for accurate payroll calculations
Respond to payroll inquiries from team members, managers, and external agencies, including employment verification and documentation requests
Collaborate with human resources, finance, and management to support payroll processes and data accuracy
Stay current on payroll tax laws, compliance requirements, and regulations that affect payroll processing