Payroll Administrator

U.S. Engineering•Kansas City, MO

21d•$28 - $39

About The Position

The Payroll Administrator ensures accurate and timely processing of weekly union payroll using accounting and HR systems while providing excellent customer service. The role maintains confidential payroll data, supports payroll-related analytics and employee record keeping, processes union fringe and benefit payments, and assists HR with employee maintenance and W-2 preparation. The position also monitors payroll workflows and contributes to special projects as needed. Candidates must have a high school diploma or equivalent and at least one year of payroll administration experience. College-level or business school accounting coursework is a plus; previous union payroll and service-industry experience are preferred. The role requires knowledge of payroll concepts, laws, contractual issues, union agreements, and fringe benefits, as well as strong organization, customer service, discretion, and deadline-management skills. Proficiency requirements include intermediate Word and Outlook, advanced Excel, 10-key and data entry, and working knowledge of computer operations and accounting systems. The position involves frequent computer use. Travel may be required for conferences and continuing education, with occasional day trips between construction job sites, offices, and manufacturing facilities. The stated compensation range is $29 to $36 per hour. Eligible team members may receive a year-end bonus and paid time off, as well as health, dental, and vision plans, matching retirement contributions, and matching 529 contributions. Candidates must be legally authorized to work in the United States full time without requiring future employment visa sponsorship. Employment offers are contingent on completing a pre-employment drug screen.

Requirements

High school diploma or equivalent (GED).
At least 1 year of experience administering payroll.
Excellent customer service skills and a positive, adaptable team mindset.
Ability to meet deadlines, prioritize, and demonstrate urgency as needed.
Good understanding of union agreements and fringe benefits.
Good organizational, time-management, and follow-up skills.
Professionalism, discretion, and confidentiality.
Proficiency in payroll concepts, laws, and contractual issues.
Intermediate proficiency with Word and Outlook and advanced proficiency with Excel.
General numerical acumen and basic mathematics skills.
Ability to adapt to changing priorities and work effectively in a fast-paced environment with frequent interruptions.
Proficiency in 10-key and data entry.
Working knowledge of computer operations and experience with accounting systems.
Legally authorized to work in the United States on a full-time basis without requiring future sponsorship for employment visa status.
Successful completion of a pre-employment drug screen is required for an offer of employment.

Nice To Haves

College-level or business school accounting courses.
Previous experience with union payroll.
Experience within the service industry.

Responsibilities

Process weekly union payroll accurately and on time.
Ensure the integrity and confidentiality of payroll and other sensitive data.
Assist with generating and distributing analytics related to controlled insurance programs (CIPs), certified payroll, and union benefits.
Maintain union wage rates.
Monitor payroll workflow and communication efficiency and implement improvements as needed.
Participate in employee onboarding and offboarding record keeping and update employee payroll information.
Respond professionally, promptly, and accurately to payroll questions and related requests.
Process payments for union fringes, taxes, and employee benefits.
Assist HR with employee maintenance, including I-9 reporting, electronic timecards, and employment verification requests.
Assist with W-2 preparation.
Assist with special projects as needed.