Payroll Administrator

Aston Carter•Minneapolis, MN

13d•$25 - $36•Hybrid

About The Position

The Payroll Administrator supports a large, multi-state payroll operation by reviewing and reconciling project timecards, preparing weekly and off-cycle payroll, and handling payroll-related inquiries and corrections. This role sits on the Workforce Management/Timekeeping team and focuses heavily on payroll auditing, labor hours review, and historical corrections rather than traditional end-to-end payroll processing. The position offers significant exposure to complex construction projects, prevailing wage requirements, and advanced systems, as well as strong opportunities for professional growth within a large shared services environment.

Requirements

Bachelor’s degree or an associate degree with at least 6 months of payroll experience.
Foundational payroll experience, including exposure to timecard review, payroll processing, or payroll auditing.
Strong proficiency in Microsoft Excel, including data views, graphing, pivot tables, and vlookups.
Ability to analyze payroll and labor data with a high level of attention to detail and accuracy.
Strong written and verbal communication skills for handling payroll inquiries via phone and email.
Ability to build effective working relationships with team members across different project teams and organizational levels.
Comfort working in a high-volume environment supporting thousands of employees across multiple states.
Strong organizational and time management skills, with the ability to prioritize tasks around weekly and daily payroll deadlines.
Commitment to maintaining confidentiality and handling sensitive employee information appropriately.

Nice To Haves

Experience working in a large shared services environment that houses Accounting, Finance, and Payroll functions.
Exposure to construction industry payroll, including craft employees and project-based labor hours.
Experience with prevailing wage requirements and related labor hour auditing.
Experience in payroll auditing or workforce management/timekeeping rather than solely traditional payroll processing.
Familiarity with Oracle Cloud or other enterprise payroll and timekeeping systems.
Analytical mindset with the ability to interpret complex data sets and present findings in clear visual formats.
Interest in professional development and internal career growth within a large payroll department.
Ability to work effectively as part of a multi-team payroll organization, including tax and payroll systems groups.

Responsibilities

Review and reconcile project timecards prior to the weekly pay run to ensure accuracy and compliance with company policies and applicable regulations.
Prepare and review weekly payroll, including accurate data entry of payroll information and generation of associated reports as needed.
Prepare daily off-cycle checks, including retroactive pay and other special payments, ensuring timeliness and accuracy.
Research and resolve payroll inquiries from team members via phone and email, providing clear explanations and excellent customer service.
Serve as a payroll team liaison for project teams, building strong working relationships and supporting their payroll and timekeeping needs.
Complete unemployment earnings requests and other employment-related wage verifications in a timely and accurate manner.
Set up new craft payroll team members in the payroll system, process salary and pay-related updates, and handle terminations in accordance with established procedures.
Support employee timekeeping activities, including review of time entries, identification of discrepancies, and coordination of corrections.
Perform historical corrections to payroll and labor records, ensuring accurate labor hours, prevailing wage compliance, and proper documentation.
Collaborate effectively with colleagues at different organizational levels and from diverse backgrounds to support smooth payroll operations.
Utilize Excel to analyze payroll and labor data, create data views, graphs, pivot tables, and vlookups to support auditing and reporting needs.