Payroll Administrator

Caris Life Sciences•Irving, TX

13d

About The Position

The Payroll Administrator oversees the entire payroll process, ensuring accurate and timely payments for a multi-state and international workforce. The role also helps streamline operations, implement best practices, and drive continuous improvement. It manages day-to-day payroll operations, including processing and compliance, and supports HR Operations by responding to employee questions, processing employment verifications, and maintaining accurate records. The position may require overtime when needed and after-hours responses to emergency issues; weekend, evening, or holiday work is rare. Work is primarily performed in a desk or cubicle environment.

Requirements

3–5 years of experience managing and processing payroll for a mid-sized organization, or equivalent accounting experience.
Strong understanding of payroll accounting principles, tax laws, and regulatory compliance.
Strategic mindset and ability to think critically and solve complex problems.
Proficiency in payroll software and systems.
Strong attention to detail.
Excellent verbal and written communication skills, including active listening.
Technical proficiency with Microsoft Office programs.
Ability to lift supplies weighing up to 25 pounds.
Ability to sit for extended periods, work in front of a computer for most of the workday, and perform repetitive motions.
Willingness to work overtime when needed and respond after hours to emergency issues.

Nice To Haves

Bachelor’s degree in human resources, accounting, finance, or equivalent experience.
Workday Payroll experience strongly preferred.
Certified Payroll Professional certification.

Responsibilities

Manage day-to-day payroll operations, including processing and compliance.
Process biweekly U.S. payroll and monthly international payroll, transfer payroll information to the general ledger, maintain detailed records, and reconcile payroll data for accuracy.
Develop and implement long-term payroll strategies aligned with business objectives.
Stay current with federal, state, and local payroll regulations to support compliance.
Identify opportunities to streamline processes, reduce costs, and improve efficiency.
Audit timesheets, taxation, garnishment deductions, benefits deductions, and 401(k) deductions for accuracy and compliance.
Process garnishment paperwork and maintain garnishment records in the payroll system.
Respond promptly and professionally to employee payroll questions.
Research, analyze, and resolve issues and discrepancies, reporting to management as needed.
Register with tax agencies as needed to meet regulatory requirements.
Assist with payroll and timekeeping training for new employees and managers.
Support HR Operations by answering employee questions, processing employment verifications, and maintaining accurate records.
Work with a third-party tax service vendor to ensure timely and accurate tax processing.
Prepare and distribute biweekly and monthly payroll-related reports.