Payroll Administrator

St. Bonaventure University•St. Bonaventure, NY

About The Position

The Payroll Administrator oversees accurate, timely, and compliant payroll processing for University employees and contributes payroll and accounting expertise to a collaborative campus community grounded in Franciscan values. The position handles payroll accounting, tax compliance, reconciliations, withholdings, and deductions in accordance with applicable federal and state regulations. It serves as a campus resource for payroll inquiries and collaborates with Human Resources, the Career & Professional Readiness Center, Technology Services, other University departments, and external organizations to support efficient and compliant payroll operations. The role prepares, processes, reviews, and reconciles biweekly payroll using the University's in-house payroll system; prepares payroll journal entries and reconciles payroll-related general ledger accounts; maintains payroll accounting records and prepares reports; and coordinates payroll tax filings, payments, and year-end Forms W-2 and W-3 reporting. It also supports payroll system updates, regulatory changes, process improvements, internal controls, and payroll procedures and documentation. The position may provide oversight to student support staff and perform other duties as assigned.

Requirements

Associate degree in Accounting, Business Administration, Human Resources, or a related field.
At least three years of progressively responsible in-house payroll accounting experience, including hands-on payroll processing.
Knowledge of accounting principles, payroll practices, and applicable federal and state payroll and tax requirements.
Proficiency with payroll systems and Microsoft Excel.
Strong attention to detail, sound judgment, and the ability to consistently meet recurring deadlines while protecting confidential information.
Clear communication skills and a collaborative, service-oriented approach.

Nice To Haves

Bachelor’s degree.
Experience with international employee payroll processing.

Responsibilities

Prepare, process, review, and reconcile biweekly payroll using the University's in-house payroll system.
Ensure accurate calculation and timely payment of employee compensation and stipends, including proper tax withholdings, deductions, and other payroll transactions.
Prepare payroll journal entries and reconcile payroll-related general ledger accounts.
Maintain accurate payroll accounting records, prepare reports, and support ad hoc requests and audits.
Oversee and coordinate federal, state, and local payroll tax filings and payments, as well as year-end Forms W-2 and W-3 reporting.
Reconcile payroll tax data and resolve discrepancies in coordination with the payroll service provider, as applicable.
Collaborate with Human Resources and Technology Services on payroll system updates, regulatory changes, and process improvements.
Establish, maintain, and strengthen payroll procedures and documentation to ensure accuracy, data integrity, confidentiality, and regulatory compliance.
Stay current with payroll regulations and technology through professional development.
Provide oversight to student support staff as needed.
Perform other duties as assigned.