Payroll Administrator

Stantec•Chandler, AZ

1d•Remote

About The Position

As a Payroll Administrator on Stantec’s U.S. Payroll team, you will help ensure employees are paid accurately and on time while supporting payroll operations across multiple states. Reporting to the Payroll Manager, you will process payroll transactions, maintain records, respond to employee inquiries, audit payroll data, and help ensure compliance with federal, state, and local payroll regulations. The role calls for a detail-oriented professional with analytical, organizational, and customer service skills who can work effectively in a collaborative, fast-paced environment. This is a remote position for candidates who reside in Arizona and primarily works from home. The description is not a comprehensive listing of all duties. Additional duties, responsibilities, or activities may be assigned or changed at any time, with or without notice.

Requirements

Experience processing payroll using automated payroll and timekeeping systems.
Experience with multi-state payroll processing and payroll compliance.
Working knowledge of federal, state, and local payroll laws and regulations.
Knowledge of Fair Labor Standards Act (FLSA) requirements.
Strong attention to detail with excellent analytical and problem-solving skills.
Ability to prioritize competing deadlines while maintaining a high degree of accuracy in a fast-paced environment.
Excellent customer service, interpersonal, written, and verbal communication skills.
Strong organizational skills with the ability to manage multiple priorities and repetitive tasks.
Professionalism, confidentiality, discretion, and sound judgment when handling sensitive employee information.
Intermediate to advanced proficiency with Microsoft Office applications, particularly Excel.
High school diploma or equivalent required.
Minimum of 1–3 years of payroll experience, or an equivalent combination of post-secondary education and relevant payroll experience.
Candidates must reside in Arizona.

Nice To Haves

Prevailing Wage and Certified Payroll experience.
Experience with Oracle HRMS, Oracle Time & Labor, or similar enterprise payroll systems.
Payroll certification such as Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).

Responsibilities

Process payroll-related transactions, including employee direct deposit, tax, and payroll data changes, ensuring accuracy and compliance.
Audit payroll reports and data entry to identify and resolve discrepancies before payroll processing.
Research and respond to employee payroll inquiries, resolving routine issues and escalating more complex matters when appropriate.
Help manage the Payroll Manual Timecard inbox, review requests for completeness, and enter approved manual timecard corrections.
Prepare, process, and distribute manual payroll checks, reversals, and related payroll adjustments.
Provide backup support for Certified Payroll and Prevailing Wage administration.
Maintain accurate payroll records through daily data entry, document management, and filing.
Assist with payroll balancing, reconciliation, and payroll quality control activities.
Maintain payroll documentation, standard operating procedures, and process documentation to support consistent payroll operations.
Partner with Human Resources, Benefits, Finance, and other internal stakeholders to resolve payroll-related questions and ensure accurate payroll processing.
Support payroll process improvements and contribute to enhancing payroll procedures and operational efficiency.
Perform other payroll and administrative duties as assigned.