Payroll Administrator / HR

First Choice Commercial Janitorial•Sunrise, FL

6d•Onsite

About The Position

We are seeking a highly detail-oriented Payroll Administrator to support payroll operations across a multi-region workforce throughout Florida. This role is responsible for ensuring accurate payroll processing, strict data integrity, and audit-ready documentation for 400+ employees across 100+ job sites. This is a high-accountability position operating in an audit-driven environment, requiring strong attention to detail, advanced data validation skills, and the ability to maintain 100% accuracy across payroll and timekeeping systems. The Payroll Administrator will work closely with Operations, HR, and Area Managers to ensure payroll data is validated, discrepancies are resolved, and all records meet compliance standards.

Requirements

Must reside locally in Broward or Miami-Dade County.
3+ years of hands-on payroll processing experience (REQUIRED)
Experience processing payroll for 300+ employees (high-volume environment)
Experience working in an audit-driven or compliance-heavy environment
Proven ability to maintain high levels of data accuracy and payroll integrity
Experience resolving payroll discrepancies across multiple locations
Strong understanding of payroll validation, controls, and audit processes
Ability to work independently in a fast-paced, high-accountability environment
Bilingual (English/Spanish) – REQUIRED
Payroll systems experience (Paychex Flex preferred)
Timekeeping systems (WinTeam/eHub preferred)
Advanced Excel required: Pivot Tables, XLOOKUP/VLOOKUP, data validation, reporting

Responsibilities

Process payroll for a multi-site workforce, ensuring accuracy of hours, adjustments, and earnings
Validate payroll data prior to submission, including time records, pay rates, and deductions
Ensure compliance with federal, state, and company payroll regulations
Manage payroll corrections, wage statements, and employee inquiries
Support year-end processing, including W-2 review, audits, and corrections
Review and validate timekeeping records across all job sites
Reconcile actual vs scheduled hours and overtime reporting
Investigate and resolve discrepancies in time and payroll data
Ensure alignment between timekeeping systems and payroll processing
Ensure 100% accuracy of payroll and workforce data prior to processing
Maintain audit-ready payroll records and supporting documentation
Support internal and external audits (payroll, HR, compliance)
Validate consistency across payroll, timekeeping, and HRIS systems
Identify and correct discrepancies in employee data and payroll records
Enforce strict data validation processes to ensure Data Accuracy (DAA) standards are met
Partner with Area Managers across all regions to validate time and attendance
Ensure payroll accuracy across geographically distributed job sites
Investigate and resolve field-reported discrepancies
Support payroll reporting, workforce tracking, and data analysis