Payroll Administrator

TevisHR•Sacramento, CA

12h

About The Position

We are seeking an organized, meticulous, and experienced payroll professional to join the finance department. The Payroll Administrator is responsible for accurate and timely administration of payroll processes and compliance with federal, state, and local regulations. The role involves managing payroll cycles, maintaining employee payroll records, supporting payroll reporting and reconciliations, responding to employee inquiries, and improving payroll workflows. The position requires payroll systems experience, strong attention to detail, and clear communication about compensation.

Requirements

At least 3 years of experience in payroll administration or high-volume data entry, preferably in a fast-paced office environment.
Advanced proficiency in Microsoft Excel, including VLOOKUP and Pivot Tables.
Demonstrated working knowledge of California employment and payroll practices.
Exceptional accuracy and ability to identify errors in large datasets.
Integrity and discretion when handling sensitive personal information.
Strong verbal and written communication skills, including the ability to explain payroll concepts clearly to staff at all levels.

Nice To Haves

Experience with payroll systems such as Paycom, Paylocity, or ADP is highly desirable.

Responsibilities

Manage end-to-end weekly, bi-weekly, or semi-monthly payroll cycles, ensuring accurate data entry and timely completion.
Maintain employee payroll records, including pay-rate changes, tax withholdings, benefits deductions, and direct deposit information.
Ensure compliance with California payroll laws, including overtime rules, meal and rest break requirements, and state and local tax filings.
Assist with month-end and quarter-end payroll reporting, prepare audit documentation, and reconcile payroll to the general ledger.
Serve as the primary contact for payroll inquiries and resolve discrepancies professionally and promptly.
Identify opportunities to streamline payroll workflows and improve administrative efficiency.