Payroll Administrator

DCI Engineers Inc • Seattle, WA

25d • $31 - $35 • Hybrid

About The Position

DCI Engineers is seeking a Payroll Administrator for its Seattle, Washington office. The role supports accurate, timely payroll administration across the company’s offices, including day-to-day payroll operations, cross-coverage across core functions, and collaboration with the Payroll Manager, People & Culture, and Accounting to improve payroll processes and reliability. The position initially works on-site in Seattle five days per week, transitioning to four days on-site and one remote day per week.

Requirements

• Working knowledge of timekeeping, payroll processing, multi-jurisdictional payroll taxes, and tax withholdings.
• ADP Workforce Now experience is required.
• Exceptional accuracy, attention to detail, and analytical problem-solving skills.
• Strong Microsoft Excel skills, including PivotTables and VLOOKUP/XLOOKUP.
• Strong organizational and time-management skills, with the ability to meet deadlines and adapt to changing priorities.
• Clear, professional communication and collaboration skills, including the ability to handle sensitive and confidential information.

Nice To Haves

• Deltek Vantagepoint experience.
• AEC industry experience.

Responsibilities

• Process and audit weekly timesheets and biweekly payroll, including earnings, taxes, deductions, payments, and system postings.
• Maintain payroll and timekeeping records, process employee changes, and support new-hire payroll setup.
• Manage payroll tax accounts, registrations, notices, tax rates, and multi-state reporting requirements.
• Coordinate payroll administration for leaves of absence, including payments, offsets, usage, and deadlines.
• Research and resolve payroll questions, complete employment verifications, and serve as the payroll liaison with ADP.
• Support payroll reconciliations, accruals, audits, year-end processing, W-2s, and required employment and demographic reporting.
• Maintain payroll procedures and internal controls, document SOPs, and collaborate on technology-driven process improvements.

Benefits

• Competitive salary and overtime earning opportunities.
• Company-paid medical, dental, and vision insurance.
• Tax-advantaged savings account options.
• Company-paid life, AD&D, and long-term disability coverage.
• Voluntary short-term disability, life, AD&D, and supplemental coverage.
• 401(k) with annual company contribution.
• Eight paid holidays, including one floating holiday.
• Paid vacation and sick leave.
• Paid parental leave.
• Commuter benefits where available.
• Health and Fitness Program.
• Cell phone benefits.
• Seminar and licensing reimbursements.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed