Payroll Administrator

Pengate Handling Systems, Inc.•Montgomery Township, PA

About The Position

At Pengate Handling Systems, the Payroll Administrator helps ensure employees are paid accurately and on time. The role processes payroll for hourly and salaried employees across multiple locations and states, maintains payroll records, reviews timekeeping information, and responds to payroll-related questions. The position also supports payroll compliance, reporting, reconciliation, system updates, and process improvements while protecting confidential employee information.

Requirements

3+ years of payroll processing or payroll administration experience, including multi-state payroll for hourly and salaried employees.
Hands-on experience with ADP Vantage or ADP Lyric is required.
Strong understanding of payroll calculations, overtime, tax withholding, deductions, garnishments, and payroll reconciliation.
Proficiency in Microsoft Excel, including formulas, sorting, filtering, and data analysis.
Excellent attention to detail and ability to manage deadlines in a fast-paced environment.
Strong communication and problem-solving skills with a customer-service mindset.
Ability to handle confidential and sensitive information with professionalism.

Nice To Haves

Associate degree in Accounting, Finance, Human Resources, or a related field, or equivalent experience.
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation.
Experience processing payroll for employees across multiple branches or field service locations.
Experience with Excel pivot tables, lookup functions, and payroll system testing.

Responsibilities

Process regularly scheduled payroll using ADP Vantage or ADP Lyric, ensuring accuracy and timely completion.
Review employee timecards, overtime, paid time off, and other payroll information for accuracy.
Process payroll changes, including new hires, terminations, transfers, compensation adjustments, deductions, and direct deposit updates.
Manage garnishments and other payroll deductions in coordination with internal teams and payroll providers.
Review payroll reports, identify discrepancies, and make necessary corrections.
Respond to employee and manager payroll questions, providing timely and professional support.
Reconcile payroll records and deductions in partnership with Human Resources, Benefits, and Finance.
Prepare payroll reports related to overtime, deductions, headcount, and other key payroll data.
Assist with payroll tax inquiries, year-end reconciliations, W-2 reviews, and audits.
Maintain accurate payroll records while ensuring confidentiality of employee information.
Support payroll system updates, process improvements, and documentation to improve efficiency and accuracy.
Stay informed of payroll regulations and help ensure compliance with federal, state, and local requirements.