Payroll Administrator

Momentum for Health • San Jose, CA

20d • $75,000 - $90,000

About The Position

The Payroll Administrator processes bi-weekly payroll and related employee pay changes, verifies payroll accuracy, maintains payroll records, prepares payroll reports and filings, and responds to employee questions. The role also supports payroll tax reporting, HR initiatives, and HRIS maintenance. The schedule is Monday through Friday, with flexibility in start and end times while working eight hours per day. The stated pay range is $75,000–$90,000 per year, depending on relevant years of experience.

The employer offers a benefits package for positions working 30 to 40 hours per week. Employees receive a defined contribution of up to $15,433.08 per year to select benefits through a cafeteria plan; unused amounts are paid as taxable earnings. Benefits include medical, dental, and vision plan options, a retirement plan with an employer match starting at 4% after one year, vacation accruing up to 25 days per year, six sick days per year, and 12 paid holidays.

Requirements

• High school diploma required.
• At least two years of experience administering payroll.
• Knowledge of payroll laws, wage and hour regulations, tax withholding requirements, and payroll compliance standards.
• Ability to work independently, prioritize competing responsibilities, and consistently meet deadlines.
• High attention to detail, strong numerical aptitude, problem-solving skills, and ability to maintain confidentiality when handling sensitive payroll and employee information.
• Excellent verbal and written communication, service support, and problem-solving skills.
• Proficiency in HRIS administration, data management, auditing, reporting, and record maintenance.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Ability to sit and/or stand for extended periods throughout the workday.
• Ability to communicate effectively in person, by telephone, and through electronic communications.

Nice To Haves

• Associate or bachelor's degree in accounting, finance, or business administration.
• Experience working in a unionized environment.

Responsibilities

• Process bi-weekly payroll, accurately calculating wages, overtime, deductions, and taxes using payroll systems such as UKG or ADP.
• Review timesheets, employee status changes, salary increases, and other pay-related changes for accurate payroll processing.
• Coordinate payroll transactions for new hires, terminations, promotions, pay adjustments, benefit deductions, and other employee changes.
• Prepare payroll-related reports, quarterly and annual filings, and year-end payroll processing activities.
• Respond to employee inquiries and resolve discrepancies in a timely and professional manner.
• Reconcile payroll data and verify payroll accuracy before processing and distribution.
• Maintain payroll records and documentation required for audits, filings, tax forms, and year-end statements.
• Assist with payroll tax reporting and tax filings.
• Support HR initiatives and HRIS maintenance.
• Perform other duties and responsibilities as assigned.

Benefits

• Defined contribution of up to $15,433.08 per year for cafeteria-plan benefits; unused amounts are paid as taxable earnings.
• Medical benefits with Kaiser and Sutter Health plan options.
• Dental benefits through Guardian, including one HMO and two PPO options.
• Vision benefits through Guardian VSP, with standard and enhanced plan options.
• Retirement plan with a generous employer match starting at 4% after one year of employment.
• Vacation accruing up to 25 days per year.
• Six days of sick time per year.
• 12 paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED