Payroll Administrator - Limited Term

ontariotechu•Oshawa, ON

1d•Onsite

About The Position

Under the direction of the Manager, Payroll, the individual performs a variety of confidential administrative duties to ensure timely and accurate payroll processing for university employees. May perform additional duties which support and /or coordinate HR departmental activities and responsibilities. The position required to produce accurate and timely payroll deposits to employees and payments.

Requirements

Completion of a post-secondary program consisting of 3 academic years
PCP or CPM certification or equivalent or highly transferable work experience i.e. budgeting, AP AR etc.
A combination of education and experience may be considered for this role
Minimum 3-5 years’ experience processing full-cycle payroll, preferably 1,500+ people
Excellent analytical and problem-solving skills
Ability to adapt to change
Experience with Banner software
Strong oral and written communication skills
Strong attention to detail with accurate and efficient date entry skills
Must understand the importance of always maintaining confidentiality
Ability to work independently and as a team member
Strong organizational and multi-tasking skills
Ability to work accurately under pressure and to meet tight deadlines
Advanced proficiency in MS Excel (macros and pivot tables)
Ability to adapt to changing priorities

Responsibilities

Administering the full cycle payroll for limited term employees using in-house Banner payroll system.
Checking and verifying payroll entries made directly into Banner.
Collaborating with other areas of specialty in HR to ensure payroll records are accurate and up to date.
Monitoring payroll inbox & biweekly audit Webtime reports.
Recalling and resubmitting timesheets as required.
Inputting manual timesheets and manual entries related to new hires, terminations, contract changes and pay adjustments.
Setting up deductions for union due, taxes and tuition deductions.
Updating TD1 & bank details.
Following the payroll checklist in its entirety, processing manual steps to execute payroll processing including payroll preparation, validation, trouble shooting, error resolution & final pay execution.
Maintaining current knowledge pertaining to benefits, collective agreement, university policies and payroll legislation and applying changes/updates as required.
Administering garnishee orders and updating information in Banner, including filing all garnishment orders and maintaining an up-to-date filing system for active garnishments.
Preparing payroll reporting and ensuring it meets internal and statutory obligations including financial, payroll and other related audits.
Creating ROEs and submitting it online to Service Canada.
Analyzing and preparing journal entries, ensuring accuracy for financial accounting.
Preparing any adjusting journal entries required for balancing accounts.
Preparing necessary totals for balancing each payroll run to disposition 40.
Ensuring creation of proper trail required by auditors, ensuring that payroll transactions are keyed and balanced prior to payroll finalization.
Running payroll Cognos reports (Gross to Net & Payroll Register) and doing the comparison with BPR.
Assisting with reporting requirements with UC-UH payrolls such as year-end as well as biweekly, monthly and quarterly for department heads.
Running trial payroll and reports verifying in detail the Calcj prior to disposition 50 payroll execution.
Reviewing payroll data on an ongoing basis via Cognos reports, web time, reconciliation file to determine any discrepancies, variances, anomalies, deficiencies, etc.
Identifying payment exceptions, verifying that payments comply with university & governmental policy rules & regulations.
Performing data verifications to ensure the quality of the data stored in database.
Assisting with union dues and remittances reconciliations. Duties include administration and cheque/EFT processing, resolving issues with stakeholders and maintaining supporting documentation.
Reconciling government reports/request, Service cand earnings reports, garnishments etc.
Updating and maintaining payroll SOPs.
Developing & maintaining Payroll / HR system (Define needs & problems, select best solution alternative, make recommendations, co-ordinate and implement new system).
Balancing and preparing T4's amount to payroll register (year end).
Assisting in preparing Worker's Compensation Board Annual Assessment Report.
Completing Payroll and Finance projects assigned.