PAYROLL ADMINISTRATOR - ASSOC-PRINC
About The Position
Under the immediate supervision of the Supervisor-Payroll Accounting, the Payroll Administrator compiles, enters, and controls employee information to produce payroll and related reports. The position assists the Supervisor with special projects and the department’s daily operations. The level is determined based on total relevant experience, with a stated range of 0–8 years or more. The role supports computerized payroll and special programs; maintains employee records, payroll data, and files; processes timesheet information; verifies hours; balances time-card audits; and distributes payroll checks and reports. It also coordinates payroll clerical staff scheduling and workflow, directs staff training, prepares payroll communications and reports, and supports departmental administrative tasks. The position must comply with applicable company policies, procedures, ethics requirements, and governmental laws and regulations.
Requirements
- High school diploma or equivalent, and/or an equivalent combination of training and experience.
- Zero to three years of increasingly responsible payroll experience, including two years in general accounting.
- Knowledge and skills in payroll taxes and automated payroll systems.
- Knowledge and skills in accounting and payroll practices and procedures.
- Knowledge of office practices and procedures, telephone etiquette, computerized record systems or databases, and word processing and spreadsheet applications.
- Ability to collect, compile, and analyze information; organize and prioritize tasks; meet deadlines; operate a personal computer; and make decisions within the scope of assigned responsibility.
- Knowledge of departmental operating procedures, policies, rules, and regulations.
- Effective verbal and written communication skills.
- Ability to maintain effective working relationships with officers, managers, fellow employees, and the general public.
- Ability to maintain confidentiality and propriety concerning confidential matters.
Responsibilities
- Assist in scheduling and running computerized payroll and special programs.
- Schedule and conduct computerized payroll and special programs.
- Maintain employee records and reports.
- Prepare and input timesheet information.
- Control employee hours worked and verify employee hours not worked.
- Correct and balance time-card audits.
- Enter and update employee data on a CRT or personal computer, making necessary additions and deletions.
- Maintain employee payroll table files.
- Distribute payroll checks and related payroll reports.
- Coordinate payroll clerical staff activities, including scheduling time off and arranging workflow.
- Direct training of payroll staff.
- Prepare payroll reports, memoranda, letters, and other payroll- and company-related correspondence.
- Open, sort, and distribute incoming and outgoing company mail to the appropriate individuals.
- Coordinate maintenance of department employee payroll files.
- Prepare charts, overheads, and other payroll-related visual aids.
- Comply with applicable company policies, procedures, code of ethics, and governmental laws and regulations, including employment, safety, and environmental standards.
- Perform other related tasks within the context of the defined duties.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
