Payroll Administrator II

Texas A&M - Kingsville•Kingsville, TX

19d•Onsite

About The Position

The Payroll Administrator II is responsible for accurate and timely payroll processing while ensuring compliance with applicable federal, state, and local laws, Texas A&M System policies, and internal controls. The role handles complex payroll functions, including reviewing transactions, reconciling payroll accounts, researching discrepancies, maintaining employee payroll records, and responding to employee and management inquiries. The position works independently on routine and moderately complex matters, exercises judgment in resolving discrepancies, and collaborates with Human Resources, Finance, and other departments to support payroll accuracy, confidentiality, and operational efficiency. The position also provides payroll reporting and financial support, assists with audits and internal-control improvements, supports employees and departments with payroll questions, and uses payroll and timekeeping systems to process transactions and maintain records. It may assist with system testing, updates, implementations, process documentation, and technical guidance for other payroll team members. This is a security-sensitive position and requires export-control authorization before employment begins. The employee must comply with applicable laws and university and System policies and safety requirements, and demonstrate a commitment to customer service and a welcoming, student-centered environment.

Requirements

Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
One year of related experience.
Ability to communicate effectively orally and in writing.
Ability to interact positively and professionally with staff and other stakeholders.
Strong interpersonal and organizational skills.
Working knowledge of office software and database applications.
Ability to multitask and work cooperatively with others.
Strong attention to detail in time-sensitive, deadline-driven environments.
Ability to generate and interpret reports.
Ability to maintain confidentiality.
Ability to sit for extended periods while operating a computer.
Regular speaking and auditory ability to answer phone calls and resolve payroll inquiries.
Visual acuity to read computer screens and reports.
Ability to stoop, bend, or reach.
Ability to occasionally lift approximately 20 to 25 pounds.
Must obtain export-control authorization before starting employment.
Must satisfy the position’s security-sensitive requirements, including a criminal history investigation and verification of credentials and other required information.

Nice To Haves

Bachelor’s degree in an applicable field and three years of related experience, or an equivalent combination.
Knowledge of HRIS or payroll software.
Experience processing payroll using Workday.

Responsibilities

Process and review payroll transactions to ensure accurate payment in accordance with payroll schedules.
Review timekeeping records, employee status changes, pay rates, deductions, garnishments, and other payroll adjustments.
Calculate and process authorized supplemental payments, retroactive pay, adjustments, and off-cycle payments.
Verify payroll data for accuracy and completeness before finalizing payroll.
Research and resolve payroll discrepancies in a timely and professional manner.
Maintain accurate, confidential payroll records in accordance with record-retention requirements.
Ensure payroll transactions comply with applicable wage-and-hour requirements and organizational policies.
Review payroll deductions, contributions, and withholding amounts for accuracy.
Assist with internal and external payroll audits by preparing documentation and researching transactions.
Maintain documentation supporting payroll changes, adjustments, approvals, and other financial transactions.
Prepare recurring payroll reports and provide supporting data for financial reporting and budgeting.
Coordinate with other departments to resolve discrepancies and ensure accurate payroll-related entries.
Help identify process improvements and strengthen internal payroll controls.
Respond to employee, supervisor, and management inquiries about payslips, deductions, tax withholding, direct deposits, and payroll adjustments.
Coordinate with Human Resources regarding hires, terminations, leave changes, compensation updates, and other employee status changes affecting payroll.
Communicate payroll requirements, deadlines, and documentation needs to employees and department representatives.
Handle sensitive employee and financial information discreetly and maintain strict confidentiality.
Use payroll and timekeeping systems to process transactions, generate reports, and maintain accurate records.
Identify recurring errors, investigate their causes, and recommend improvements to payroll procedures.
Assist with payroll system testing, updates, implementations, and process documentation as needed.
Provide guidance and technical assistance to other payroll team members when appropriate.
Perform other duties as assigned.
Comply with applicable laws, codes, university and System policies, regulations, rules, procedures, and safety requirements.
Participate in departmental 4DX activities and uphold Caring Campus principles and the university’s Shared Values.

Benefits

Competitive benefits through the Texas A&M University System.
Medical insurance, with employee-only coverage listed at $0–$30 per month after the university contribution; the university covers up to 83% of premiums for other listed coverage tiers.
Dental and vision insurance.
Life insurance, accidental death and dismemberment insurance, and long-term disability insurance.
Flexible spending account and day care spending account.
On-campus wellness opportunities.
Counseling, work-life assistance, financial resources, and legal resources.
Employee tuition assistance program and book scholarships.
Public Service Loan Forgiveness.
Teacher Retirement System of Texas or Optional Retirement Plan, depending on position.
Voluntary tax-deferred account/deferred compensation plan.
At least 8 hours of vacation per month.
8 hours of sick leave per month.
8 hours of paid birthday leave.
12–15 paid holidays per year.
Professional development opportunities.