Payroll Admin

ENFRA LLC•Metairie, LA

26d

About The Position

The Payroll Admin supports administration and operational execution for EaaS Agreements. The role includes billing, reporting, collections, payroll processing, documentation, CMMS administration, scheduling and dispatching, accounting transactions, procurement support, and coordination with internal teams, clients, and external personnel. The position also assists with onboarding, invoicing, project documentation, and maintaining office supplies and regulatory records. The role requires administrative, accounting, clerical, and operational experience, along with strong communication, time management, multitasking, and attention to detail. Travel is expected to be 0–5% to job sites or office locations. The working environment is described as quiet, and the physical demands include light work involving objects up to 20 pounds.

Requirements

Work well with others in difficult situations to resolve customer issues and achieve positive results.
Strong time management skills and ability to work under time constraints.
Consistently demonstrate a positive attitude and strong work ethic.
Experience using Microsoft Office, including Word, Excel, and Outlook.
Effective verbal and written communication skills.
Detail-oriented and willing to manage various ongoing projects in a fast-paced environment.
Knowledge of the industry and the company’s competitors.
Ability to multitask and perform duties outside the scope of work when necessary.
Accounting, bookkeeping, clerical, and transactional experience.
Experience scheduling and dispatching work activities.
Operational experience.

Nice To Haves

Payroll processing experience.
High school diploma.
Technical degree and/or bachelor’s degree preferred.
Experience in accounting and operations.
Three years of administrative experience.

Responsibilities

Administer billings, reporting, and collections.
Provide daily support to the Operations Team to ensure EaaS Agreement requirements are achieved and documented.
Manage CMMS tracking, coordination, reporting, and internal and external communication.
Schedule and dispatch preventive maintenance and repair work orders to appropriate internal and external personnel, and communicate and report on the work.
Process payroll by ensuring accurate employee time tracking, necessary documentation, and timely submission.
Coordinate, develop, and issue monthly and annual EaaS Agreement reports.
Administer and track Master Service Agreements, purchase orders, subcontractor certificates of insurance, and other contract types to support procurement and operational execution.
Process change orders and open or close cost-tracking mechanisms in the accounting system.
Manage EaaS Agreement documentation file structures.
Maintain regulatory documentation and distribute it to appropriate parties.
Communicate and assist with EaaS, client, and company events and functions.
Maintain and procure office supplies with manager approval.
Assist Operations with new-hire onboarding, including IT needs.
Assist with invoice coding and approvals as requested.
Prepare and submit client billings and lien releases.
Assist with project documentation, including daily reports and forecasting.
Communicate relevant project information accurately and effectively to the project team.
Reconcile tool and rental equipment lists, if applicable.