Payroll / Accounts Payable Supervisor

Options Residential•Eagan, MN

2d•Onsite

About The Position

Options Residential has an exciting opportunity to join our team as a Payroll-Accounts Payable Supervisor! This position will supervise, direct and be responsible for the payroll and accounts payable functions for our family of companies. Additionally, the position is responsible for processing payroll and accounts payable, and assisting the Director of Finance with general ledger accounting, budgeting and in the completion of the monthly close process.

Requirements

High school diploma or G.E.D or equivalency
3 years of experience in payroll
3 years of experience in accounts payable
0-2 years of supervisory experience
Demonstrated knowledge of ADP WorkForceNow Payroll Processing
Demonstrated ability meeting tight deadlines and high productivity demands
Proficiency in and knowledge of Microsoft applications including Outlook, Word, and Excel
Demonstrated experience operating standard office equipment
Demonstrated effective written and oral communication skills
Demonstrated excellence in attention to detail
This position requires a valid driver's license and proof of auto insurance as the employee will be required to drive their own vehicle to perform certain job responsibilities

Nice To Haves

Bachelor's degree in finance or related field
Experience and proficiency with QuickBooks
More than 2 years of experience in payroll
More than 2 years of experience in accounts payable
More than 2 years of general ledger accounting experience
Advanced-level skill in ADP WorkForceNow Payroll Processing
Advanced-level skill in Microsoft applications including Outlook, Word, and Excel
Demonstrated strong presentation and interpersonal skills
Demonstrated ability understanding and complying with county, state, and federal compliance and regulations
Demonstrated effective time management and organizational skills
Demonstrated experience managing multiple priorities, working independently and taking initiative
Demonstrated experience maintaining a professional composure and effectively representing the organization
Demonstrated experience maintaining a high level of confidentiality
Demonstrated experience exercising good judgment and applying effective listening skills
Demonstrated excellent customer service skills

Responsibilities

Supervise, process and audit payroll for all assigned companies on a bi-weekly basis.
Answer employee payroll questions in a timely and professional manner.
Utilize ADP WorkForceNow to ensure that bi-weekly payroll is completed accurately and in a timely manner.
Ensure that expense reimbursements are processed accurately and in a timely manner.
Ensure that employee mileage reimbursements are properly approved and entered into ADP.
Prepare and transmit bi-weekly 401k contribution and match information to 401k providers.
Calculate and/or verify paid time off and holiday pay.
Calculate and process retro payments and bonus payments as required.
Maintain all payroll files, including electronic and hard copy storage, in an organized manner.
Respond to employee questions regarding payroll.
Ensure that all payroll policies are up to date and documented.
Prepare weekly and monthly analytical reports for management.
Maintain interdepartmental collaboration with supervisors with the goal of improving the payroll process.
Collaborate with HR for training.
Train and manage remote contracted Payroll/Accounts Payable staff.
Communicate with third party vendors to process invoices and reconcile vendor statements.
Maintain organization for all records.
Ensure all invoices, credit card transactions and claims are posted and paid in a proper and timely manner.
Reconcile vendor account statements, including benefits and credit card statements monthly to make sure accounts payable records agree with vendor customer account statements and resolve discrepancies in timely manner.
Monitor recurring invoices and alert management of large variances.
Maintain an organized system for accounts payable records.
Print checks for signatures, mail payments, and scan invoices.
Process vendor payments via Bill.com (ACH or Checks depending on vendor needs).
Maintain vendor file information in accounting system and prepare annual 1099's.
Ensure all invoices received for payment have proper internal approval.
Track and post company credit card transactions into accounting system.
Ensure that all accounts payable policies are up to date and documented.
Train and manage remote contracted Payroll/Accounts Payable staff.
Assist with month end close process by printing financial reports, processing journal entries and reconciling bank accounts and other balance sheet accounts.
Assist with the documentation of accounting policies and procedures.
Assist Director of Finance with ensuring that all documented internal controls are followed.
Assist with annual budgeting process and reforecasting process as required.
Assist with preparing documents for annual internal and external audits.
Monitor, guide and ensure that the Payroll-Accounts Payable Specialists are completing the duties listed above in an accurate and timely manner.
Facilitate and document regular supervisory meetings with the Payroll-Accounts Payable Specialists.
Interview, hire, plan, assign, direct work, train, reward, discipline employees, conduct performance reviews, address complaints, and resolve problems.
Ensure that the Payroll-Accounts Payable Specialists are meeting all training and other requirements for their position.