Payroll Accounts Payable Specialist

Ferry County Health•Republic, WA

4d•$26 - $38•Onsite

About The Position

The Payroll Accounts Payable Specialist is responsible for processing and managing vendor invoices, ensuring timely payments, maintaining accurate financial records, and supporting the organization's accounting operations. Payroll duties include analyzing, preparing and inputting payroll data along with reviewing and resolving errors, typically using an automated system to produce accurate and timely payroll. Resolves employee and supervisory payroll and accounts payable questions. Analyzes reports and provides results to supervisors as needed. This role requires attention to detail, organizational skills, and knowledge of accounting principles and is an intermediate level position requiring 2-4 years of accounting and payroll experience.

Requirements

High school diploma/GED equivalent required.
Associate’s degree or Bachelor’s degree in Accounting, Finance or related field required; equivalent combination of education and relevant accounting/payroll experience may be considered in lieu of a degree.
2-4 years of accounting and payroll experience required.
Knowledge in bookkeeping accounting principles required
Proficiency in Microsoft Excel and other Microsoft Office applications.
Strong numerical, analytical and problem-solving skills.
Excellent attention to detail and accuracy.
Strong communication and organizational skills.
Ability to manage multiple priorities and meet deadlines.
Strong customer service and vendor relationship management stills.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, patients, customers, and the general public.
Ability to work with mathematical concepts such as probability and statistical inference.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Nice To Haves

General ledger knowledge preferred

Responsibilities

Oversees the verification, preparation and processing of the hospital's payroll.
Coordinates and reviews the hospital's payroll system; makes recommendations for improvements.
Ensures the timely processing of payroll and tax reports to the federal, state and local governments.
Investigates problems and complaints about payroll issues; payments, wages, deductions, etc. Make necessary corrections or changes and completes documentation.
Ensures all payroll information is completed, coded correctly and entered accurately into the computer system.
Complies reports and statistics for Administration.
Works with external auditors when the hospital's payroll system is audited.
Reviews, verifies and processes vendor invoices and expense reports.
Matches invoices and expense reports with documentation.
Prepares payments via checks, ACH, wire transfer or other payment methods.
Reconciles vendor statements and resolves discrepancies.
Maintains accurate accounts payable records and documentation.
Communicates with vendors regarding payment inquiries and account issues.
Assists with month-end, quarter end and year-end closing.
Monitors accounts to ensure payments are timely.
Supports audits by providing required financial documentation.
Ensures compliance with company policies and accounting procedures and regulations.
Generates AP reports and assist with financial analysis as needed.
Prepares check registers and remittance for board meetings.
Performs accounting procedures for pension and retirement plans.
Maintains a good working relationship within the department and with other departments.
Maintains affiliations with professional organizations and takes continuing education courses.
Responsible for processing vendor refund or rebate checks.
Lists and balances all payments made at the end of each business day.
Answers the telephone professionally and in a timely manner; directs calls appropriately.
Perform related duties as assigned by management.
Actively checks and responds to emails throughout the day.
Completes all mandatory education within given timeframe.
Maintains regulatory requirements.
Reports to work on time and as scheduled.
Wears identification while on duty; uses computerized punch time system correctly.
Represents the organization in a positive and professional manner in the community.
Attends annual review and department in-services as scheduled.
Attends at least 75% of staff meetings; reviews all monthly staff meeting minutes.
Actively participates in the department’s quality improvement (QI) activities.
Complies with all organizational policies regarding ethical business practices and the employee handbook.
Communicates the mission, vision and values of the organization as well as the focus of the department.
Meets dress code standards for the department; appearance is neat and clean.
All Ferry County Health employees are required to maintain confidentiality in accordance with organizational policy, state and federal regulations, including not but limited to, the Health Insurance Portability and Accountability Act (HIPAA).