Payroll & Accounts Payable Specialist

Air Wisconsin Airlines•Appleton, WI

5d•Hybrid

About The Position

With general supervision of the Accounts Payable & Payroll Director, the Payroll/Accounts Payable Specialist performs detailed accounting work to ensure a high degree of accuracy and efficiency in recording and reporting financial transactions for assigned areas of Accounts Payable and Payroll. This role involves applying standard concepts, practices, and procedures within accounts payable and payroll functions, adapting to changes in guidelines, and recommending changes to departmental procedures and processes for internal control and efficiency. The specialist will evaluate the impact of changes to Company business activities and apply applicable rules.

Requirements

One year experience in payroll and one year in Accounts receivable or accounts payable.
Ability to perform a volume of numerical detailed work with a high degree of accuracy.
Proficiency in Microsoft Word and Excel.
High degree of professionalism and ability to keep sensitive information confidential.
Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices.
Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.
Ability to communicate fluently in English.

Nice To Haves

Associate degree in accounting or equivalent experience
Experience in OnBase, Infinium, Concur, PMI
Problem solving
Analytical Ability
Interpersonal Skills
Communication Skills

Responsibilities

Promotes and fosters a safe and secure operating environment.
Applies standard concepts, practices, and procedures within accounts payable and payroll functions, adapting to changes in guidelines and applies exceptions when authorized.
Recommends changes to departmental procedures and processes for purpose of internal control and efficiency.
Evaluates impact of changes to Company business activities and applies applicable rules.
Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.
Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.
Inputs documents and validates integrity in OnBase document Imaging and Workflow system.
Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.
Ensures timely and authorized payment of employees’ paychecks and employees are paid in compliance with Company policies.
Supports at least one other collective bargaining unit’s payroll.
Ensures payroll compliance with collective bargaining unit(s).
Requires detailed understanding of contract pay rules.
Responsible for specific bargaining unit(s) time accrual records relating to sick and vacation time.
Handles various payroll adjustments, such as shortages, discrepancies, garnishments, etc.
Considers the employee as a customer of the Payroll Department.
Maintains payroll files.
Provides backup to others in department and assists with special projects.
Recommends changes to departmental procedures and processes for purpose of internal control and efficiency.
Adapts to changes in guidelines and applies exceptions when authorized.