Accounts Payable Specialist

MMS Group • Suffern, NY

6d • $25 - $30 • Onsite

About The Position

We are currently seeking an experienced Accounts Payable Specialist based out of our corporate office located in Suffern, NY.

Requirements

• 1-2 years experience in Accounting
• Excellent numerical and analytical skills
• Attention to detail
• Must have excellent computer skills including Microsoft Office (Word, Excel, Outlook)
• Strong interpersonal skills: must be able to communicate with owners, clients, and senior staff

Nice To Haves

• Experience with OneSite Software a plus

Responsibilities

• Responsible for assigned portfolio of sites and all AP duties associated with those sites.
• Work closely with the Property Accountant and the Property Manager of each site.
• Review invoices for proper authorization.
• Ensure timely input of data into the system.
• Reconcile vendor statements, research, and correct discrepancies.
• Handle questions and respond to all information requests from internal staff and external vendors.
• Ensure adherence to authorized signature list approvals.
• Maintain files and documentation thoroughly and accurately, by company policy and accepted accounting practices.
• Accurate and timely payment of all property bills
• Monitor operating cash balance.
• Assist with year-end audit requests.
• Monitor bank reconciliations for outstanding issues.
• Manage general ledgers for multiple properties.
• Prepare detailed monthly and year-end paperwork.
• Reconcile and analyze all balance sheet accounts, which includes reviewing loan documentation and agreements to ensure proper accounting practices.
• Analyze & reconcile Gross Potential Rent for multiple properties.
• Ensure proper coding of all invoices or payables associated with assigned entities.
• Prepare monthly financial management reports to be utilized at board meetings.
• Review monthly budget to actual variance reports and prepare variance explanations.
• Review bank loan balances, escrows, and reserves.
• Analyze & prepare mortgage payments for the entire company.
• Coordinate with Regional, site, and Property Managers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level