Payroll & Accounts Payable Staff Accountant

Craft3•Portland, OR

12d•$31 - $38•Remote

About The Position

Reporting to the Controller, the Payroll & Accounts Payable Staff Accountant at Craft3 is responsible for recurring Accounting activities, including payroll processing, accounts payable processing, and recording bank transactions. This position helps maintain policies, procedures, and internal controls that safeguard Craft3’s assets. The role supports the Controller in coordinating with Craft3’s independent accountants to help ensure successful financial statement audits and completion of tax and information returns. As an integral member of a distributed Accounting and Finance team working from remote locations, the position requires frequent, effective communication in all forms.

Requirements

Three to five years of accounting experience, including hands-on payroll and accounts payable processing.
Experience preparing journal entries and performing general ledger reconciliations.
Intermediate Excel skills, including formulas, lookups, and data reconciliation.
Experience handling confidential employee and financial information.
Strong attention to detail and ability to meet recurring, time-sensitive deadlines.

Nice To Haves

Experience with a nonprofit, community development financial institution, or similar finance organization preferred.
Accounting degree and experience with accounting for both for-profit and nonprofit entities preferred.
A passion for improving Pacific Northwest communities and a commitment to Craft3’s mission and organizational values.
Ability to work effectively in a remote environment and build strong relationships with colleagues in local and satellite offices.
Strong organizational skills and the ability to manage recurring responsibilities.
A high level of proficiency in Microsoft 365, particularly Outlook, Teams, Excel, and SharePoint.
Experience with Microsoft Business Central.
Experience with loan servicing software.
Experience with AP automation platforms, such as Ramp or BILL; prior experience implementing automation platforms is a strong plus.
Ability to develop procedures to meet identified needs and adjust to procedural changes as necessary.

Responsibilities

Receive, verify, and process vendor invoices, ensuring accurate general ledger, funding source, and department-level coding and data entry.
Create requests for funds (RFFs) for monthly recurring payables, ensuring timely payments to vendors.
Process outgoing payments, including checks, wires, ACH transfers, and online payments.
Process employee expense reimbursements and corporate credit card payments.
Ensure compliance with organizational policies and procedures regarding spending authorization limits, adequate supporting documentation, proper coding, and payment authorization.
Train new staff on policies and procedures related to invoice and expense report submission and approval.
Provide timely follow-up on invoice discrepancies, both externally with vendors and internally with other departments.
Reconcile the accounts payable subledger to the general ledger as part of the month-end close process.
Assist with preparing information required by auditors, examiners, and other stakeholders.
Assist with annual Form 1099 reporting to the IRS.
Collaborate with Human Resources to ensure payroll information is accurately recorded and kept up to date in Craft3’s third-party payroll processing system.
Review payroll inputs for completeness, accuracy, and appropriate approvals.
Own the semi-monthly payroll process from preparation through final submission.
Process accurate and timely retirement plan contribution remittances.
Prepare payroll journal entries, related account reconciliations, and support schedules for month-end close.
Assist staff with payroll-related inquiries and provide timely support on payroll matters.
Oversee payroll-related reporting and manage payroll-related projects as assigned.
Prepare payroll-related information required by auditors for the organization’s annual audit and Form 990 submission.
Provide payroll-related information needed to complete the organization’s annual Form 5500 filing.
Handle payroll tax filings, agency notices, garnishments, and year-end processing.
Review Forms W-2 and other year-end payroll reporting.
Maintain current knowledge of payroll laws and regulations to support effective and compliant payroll processing.
Import daily banking transactions from Wells Fargo into Craft3’s accounting software, ensuring transactions are coded to the correct general ledger, funding source, and department codes.
Record daily banking transactions in Craft3’s loan servicing software.
Prepare and file monthly and quarterly B&O tax returns.
Manage the AP and Payroll email inboxes and support management of the Finance email inbox.
Document procedures, share best practices, and recommend process improvements.