Payroll/Accounts Payable Specialist

Stotz Equipment•Avondale, AZ

1d•$25 - $30•Onsite

About The Position

The Payroll/AP Specialist handles vendor invoices and employee payroll to ensure payments are accurate, timely and compliant with company policies. Main tasks include checking invoices, keeping vendor and employee records, fixing any issues, helping with audits, managing electronic payments, and timekeeping. Strong attention to detail and accuracy are essential.

Requirements

Proficiency in Microsoft Office, Excel Microsoft Dynamics and payroll processing
High attention to detail with accurate data entry and error checking
Ability to learn a third party payroll system. Experience with Paycom is a plus
Clear and professional communication with internal teams and vendors
Excellent time management: able to handle multiple priorities and meet deadlines
Maintains confidentiality and handles sensitive data with integrity
Collaborative team player with a proactive attitude
Continuous improvement mindset; looks for ways to improve processes and accuracy
Flexibility and ability to adapt to changing regulations and priorities.
High school diploma
Must be able to sit, stand, talk, and hear for extended periods.
Requires use of hands for computer, phone, and office equipment.
Requires close vision for reading, computer work, and documents.
Must be able to communicate effectively in person and over the phone.
Ability to lift, carry, push, or pull up to 25 lbs. occasionally.
Ability to bend, kneel, or reach as needed for filing, office tasks, or light equipment handling.
Ability to travel to company locations or job sites as required.
Successful applicants will be required to complete a background check, including criminal history and a drug screening, prior to the start of employment. For certain positions, a valid driver’s license and a clean driving record are also required.

Nice To Haves

Experience with Paycom is a plus

Responsibilities

Coordinate and process employee payroll, including calculations of wages, overtime and deductions.
Ensure compliance with deferral, state, and local labor laws such as FLSA.
Manage employee payroll-related data, such as timecards, and update employee information.
Provide excellent customer service to employees, addressing questions and resolving payroll discrepancies.
Process and verify vendor invoices for accuracy and proper approval.
Enter invoices into the accounting system and maintain vendor files.
Reconcile accounts payable transactions and ensure timely, accurate payments to vendors.
Manage vendor inquiries and resolve payment discrepancies.
Prepare and process electronic payments.
Ensure compliance with company policies and procedures.