Payroll/Accounts Payable Specialist

City of Greenwood Village•Greenwood Village, CO

9h•$27 - $39•Onsite

About The Position

The Payroll / Accounts Payable Specialist performs technical accounting duties to ensure the accurate and timely processing of payroll and accounts payable transactions. This position supports financial integrity through compliance, recordkeeping, reporting, and customer service to internal staff, vendors, and partner agencies.

Requirements

Knowledge of accounting principles and practices.
Understanding of rules and regulations governing payroll and accounts payable.
Skill in financial recordkeeping, reporting, and modern office software.
Ability to prepare financial reports using spreadsheets and accounting systems.
Ability to handle confidential information with discretion.
Effective communication skills, both written and verbal.
Ability to establish and maintain effective working relationships.
Two years of progressively responsible experience in payroll, accounts payable, or related accounting functions.
High school diploma or equivalent required.

Nice To Haves

Associate degree in accounting, finance, or related field preferred.
Any combination of training and experience that provides the required knowledge and abilities will be considered.

Responsibilities

Process bi-weekly payroll ensuring accurate and timely payments.
Verify timesheets, resolve discrepancies, and ensure timely review and approval of time entries.
Calculate payroll adjustments including salary changes, retroactive pay, benefit corrections, garnishments, retirement contributions, and reimbursements.
Review and reconcile payroll reports for completeness and accuracy.
Verify payroll liabilities, validate vendor-processed tax withholdings and garnishments, transmit retirement files, process wire transfers, and upload related benefit data.
Prepare financial reports and reconcile all federal, state, and local payroll tax reports, including Forms 941 and W-2.
Maintain vendor files including W-9 forms and required documentation.
Review, verify, and process vendor invoices and prepare corresponding payments.
Respond to vendor and staff inquiries regarding payments and discrepancies.
Void or reissue stale-dated or lost checks.
Prepare and distribute annual 1099 forms.
Serve as purchasing card administrator by issuing cards, maintaining accounts, training cardholders, and importing approved transactions.
Provide backup support to other staff members.
Maintain various financial records and reports.
Support year-end audits by reconciling accounts, preparing schedules, and compiling documentation.
Use standard office equipment including computers, calculators, and financial software.
Professionally interact with internal management, staff, vendors, other agencies, and the public.
Perform related duties as assigned.