Payroll & Accounting Coordinator

Spearhead•Nelson, BC

28d•$60,000 - $75,000•Onsite

About The Position

The Payroll & Accounting Coordinator leads end-to-end payroll processing for salaried and hourly employees during bi-weekly pay cycles, owning everything from timecard audits and CRA remittances to taxable benefit tracking and year-end T4 filing. This role ensures payroll is accurate, compliant, and a consistently positive experience for employees. In the off weeks, the focus shifts to supporting the administration of accounts receivable, vendor payments, bank reconciliations, and month-end close activities including journal entries, balance sheet reconciliations, and payroll data for budgeting and cash flow forecasting. This role carries significant trust. The Payroll & Accounting Coordinator handles sensitive compensation, banking, and personal employee information daily and is expected to treat that information with the utmost discretion. Beyond confidentiality, the business and its people depend on this role to show up consistently, meet deadlines, and flag issues proactively. This role suits someone who takes pride in getting the details right, understands the downstream impact of their work on both people and the business, and can be counted on for deliverables.

Requirements

Minimum 5 years of accounting and payroll processing experience
Certified Canadian Payroll Professional (CPP)
Knowledge of Canadian accounting principles, tax regulations, labour laws, and payroll software
Proficient in accounting software and Microsoft Excel
Exceptional analytical, organizational, and problem-solving skills, with high attention to detail
Effective communication skills and ability to handle confidential information professionally
Adaptable and able to manage multiple tasks and meet deadlines in a fast-paced environment

Nice To Haves

experience with Rippling and QuickBooks an asset

Responsibilities

Process full-cycle bi-weekly payroll for salaried and hourly employees, ensuring accuracy and on-time payment
Review and audit timecards for completeness and manager approvals prior to each payroll close
Calculate and process off-cycle runs including termination pays and pay corrections in compliance with the BC Employment Standards Act
Process payroll reimbursements for cell reimbursement, company-approved mileage, and out of pocket expenses
Prepare and submit CRA payroll remittances on schedule, ensuring CPP, EI, and income tax deductions reconcile to payroll registers each period
Monitor and apply legislative changes affecting payroll, including annual CRA threshold updates, BC minimum wage changes, and ESA amendments
Calculate and track taxable benefits including employer-provided vehicles, employee loans, longevity gifts, and group life insurance for accurate T4 reporting
Working in close partnership with the People & Culture Manager, administer RRSP contribution deductions, track annual limits, and ensure timely contribution uploads including employer matching submissions
Audit each payroll to identify and resolve discrepancies in earnings, deductions, tax withholdings, and year-to-date totals
Reconcile payroll liability accounts to the general ledger each pay period and produce payroll journal entries and variance reports for month-end close
Lead the annual T4 preparation process, reconciling all applicable boxes against payroll registers and benefit summaries prior to filing
Review and approve the T4 Summary with CRA by the annual deadline; manage amended filings and respond to CRA inquiries as needed
Act as a support for accounts receivable functions, including assisting with invoice preparations, posting receipts, and monitoring outstanding balances to ensure timely collections
Process invoices, ensure proper coding, and prepare vendor payments
Ensure all cash receipts have been matched and posted
Initiate payment to vendors and employees for expense reimbursements
Assist the finance team with month-end close activities, including preparing journal entries, accruals, and supporting documentation as needed
Reconcile bank accounts, credit card statements, and intercompany balances, promptly investigating and resolving discrepancies
Contribute to budget tracking and variance analysis by providing information and assisting department managers as required
Provide payroll data for month-end financial analysis, budgeting, and cash flow forecasting