Accounting & Payroll Specialist

Mental Health Resources • Saint Paul, MN

2d • Hybrid

About The Position

This position is responsible for processing accounts payable, preparing and submitting payroll for non-exempt and exempt employees, and miscellaneous accounting duties. MHR is committed to working towards racial equity and combating racism. MHR is a tobacco free workplace promoting health & wellness for the individuals we serve and our employees.

Requirements

• High School Diploma or GED
• Minimum of four years of directly relevant experience; payroll experience
• Basic to intermediate Excel skills

Nice To Haves

• Associate degree or higher
• Prior experience with ADP Workforce Now
• Spanish speaking
• Hmong speaking
• Somali speaking

Responsibilities

• Ensure that all check requests and invoices have been appropriately approved before processing for payment
• Accurately code-check requests and invoices to the correct cost centers and enter them accurately in the right accounting month
• Print, obtain signatures, and distribute checks accurately, as instructed on check requests
• Prepare approved urgent checks as needed
• Ensure that all obligations are paid accurately and in a timely manner; ensure invoices are paid on time to minimize late fees
• Maintain orderly accounts payable files, both on paper and electronic, as applicable
• Review mileage reports and employee reimbursements and record information for payroll payments; follow up as needed with employees and supervisors on any items needing documentation or clarification
• Collaborate with Benefits Specialist and Human Resources department to ensure that all benefits-related payroll deductions are correct and up to date and that all payroll change notices are processed accurately and in a timely manner
• Review all non-exempt staff timesheets and follow up with employees and supervisors as needed to ensure correct information is submitted
• Prepare semi-monthly payroll for employees and transmit it to payroll service
• Prepare and transmit payroll deductions
• Administer funds transmission and invoicing with benefits providers
• Produce and maintain payroll files and reports
• Collaborate with Human Resources department to maintain clearly defined and consistently implemented payroll-related policies and procedures to ensure operations are coordinated across departments
• Maintain knowledge of and implement all MHR payroll-related policies and procedures and act as a resource to employees and supervisors
• Complete general ledger journal entries for bank accounts, cash receipts, and others as assigned
• Collect credit card documentation, code to correct cost centers
• Organize, record, and deposit incoming funds; make copies and distribute to appropriate personnel
• Review bank account and day-to-day banking transactions and report suspicious or unauthorized activity to the supervisor and Finance Director
• Other duties as assigned

Benefits

• 4-Day Work Week Option Available (Tuesdays & Thursdays must be scheduled workdays)
• Mental Health Resources
• iPhone and laptop computer provided
• Health insurance (including family health coverage) with employee costs in the top 6% of most affordable health care options
• Competitive dental insurance
• Automatic enrollment in retirement plan after 1 year with a 3% employer contribution
• 9 paid holidays
• 18 days accrued PTO during your first year
• Annual merit-based salary increases

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees