Accounting & Payroll Specialist

Mental Health Resources • Saint Paul, MN

11h • Onsite

About The Position

This position is responsible for processing accounts payable, preparing and submitting payroll for non-exempt and exempt employees, and miscellaneous accounting duties. MHR is committed to providing salary ranges for all open positions. Please note that the specific compensation for this role will be determined based on your experience, qualifications, location, and internal equity considerations. MHR is an Equal Employment Opportunity/Affirmative Action employer. We embrace diversity and inclusion and take a person-centered care approach to the population we serve. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Requirements

• High School Diploma or GED
• Minimum of four years of directly relevant experience; payroll experience
• Basic to intermediate Excel skills

Nice To Haves

• Associate degree or higher
• Prior experience with ADP Workforce Now
• Spanish speaking
• Hmong speaking
• Somali speaking

Responsibilities

• Ensure that all check requests and invoices have been appropriately approved before processing for payment
• Accurately code-check requests and invoices to the correct cost centers and enter them accurately in the right accounting month
• Print, obtain signatures, and distribute checks accurately, as instructed on check requests
• Prepare approved urgent checks as needed
• Ensure that all obligations are paid accurately and in a timely manner; ensure invoices are paid on time to minimize late fees
• Maintain orderly accounts payable files, both on paper and electronic, as applicable
• Review mileage reports and employee reimbursements and record information for payroll payments; follow up as needed with employees and supervisors on any items needing documentation or clarification
• Collaborate with Benefits Specialist and Human Resources department to ensure that all benefits-related payroll deductions are correct and up to date and that all payroll change notices are processed accurately and in a timely manner
• Review all non-exempt staff timesheets and follow up with employees and supervisors as needed to ensure correct information is submitted
• Prepare semi-monthly payroll for employees and transmit it to payroll service
• Prepare and transmit payroll deductions
• Administer funds transmission and invoicing with benefits providers
• Produce and maintain payroll files and reports
• Collaborate with Human Resources department to maintain clearly defined and consistently implemented payroll-related policies and procedures to ensure operations are coordinated across departments
• Maintain knowledge of and implement all MHR payroll-related policies and procedures and act as a resource to employees and supervisors
• Complete general ledger journal entries for bank accounts, cash receipts, and others as assigned
• Collect credit card documentation, code to correct cost centers
• Organize, record, and deposit incoming funds; make copies and distribute to appropriate personnel
• Review bank account and day-to-day banking transactions and report suspicious or unauthorized activity to the supervisor and Finance Director
• Other duties as assigned

Benefits

• iPhone and laptop computer provided
• Health insurance (including family health coverage) with employee costs in the top 6% of most affordable health care options.
• Competitive dental insurance
• Automatic enrollment in retirement plan after 1 year with a 3% employer contribution
• 9 paid holidays and 18 days accrued PTO during your first year
• Annual merit-based salary increases
• MHR is committed to working towards racial equity and combating racism
• MHR is a tobacco free workplace promoting health & wellness for the individuals we serve and our employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED