Payroll & Accounting Assistant

Jones Walker LLP•New Orleans, LA

24d•Onsite

About The Position

The Payroll and Accounting Assistant is a full-time position in the New Orleans office of a large law firm. The role is responsible for payroll processing and cost-entry duties. Training will be provided. The position requires consistent and reliable in-office attendance to support business operations, collaboration, and job responsibilities. The Human Resources department will interview qualified individuals before requesting a criminal background check. If the position is subject to a background check for convictions related to its responsibilities and requirements, employment is contingent on successfully completing a background investigation, including criminal history. Criminal history will not automatically disqualify a candidate.

Requirements

High school diploma or equivalent.
Proficiency in Microsoft Excel and strong data-entry skills.
Ability to maintain the confidentiality of employee compensation and personal information.
Detail-oriented and well-organized, with the ability to work effectively in a fast-paced environment.
Excellent written and oral communication skills.
Strong numerical aptitude and ability to learn new processes quickly.
Consistent and reliable in-office attendance.

Nice To Haves

Associate’s degree or prior payroll experience.

Responsibilities

Maintain payroll information by collecting, calculating, and entering data.
Verify new-hire information provided by the Human Resources Department.
Update payroll records to reflect changes in tax exemptions, insurance coverage, savings deductions, job titles, and department or division transfers.
Maintain payroll operations by following established policies and procedures and reporting needed changes.
Collect, edit, and adjust time-clock punches.
Process semi-monthly payroll.
Submit FSA information to healthcare providers.
Maintain vacation and sick-leave accruals.
Balance and import the semi-monthly payroll journal entry.
Respond to payroll-related inquiries.
Compile and distribute internal management reports from the payroll system.
Maintain accounting-related spreadsheets.
Import or enter costs into the firm’s accounting system for billing to firm clients.
Perform other tasks and projects as assigned by the Payroll Manager or other Accounting Managers.