Payment Specialist - Payables

Clerk of the Circuit Court & Comptroller, Palm Beach County • West Palm Beach, FL

5d • Onsite

About The Position

The Clerk’s Office is seeking a highly organized and detail-oriented Payment Specialist to join our Payables Department. In this critical role, you will help uphold the Clerk’s Office commitment to accuracy, transparency, and accountability in all financial operations. The Payment Specialist performs advanced auditing and payment processing for accounts payable on behalf of the Palm Beach County Board of County Commissioners, supporting the operational functions of the Clerk of the Circuit Court & Comptroller. This position is responsible for recording and posting monetary transactions, performing daily and weekly accounting reconciliations, researching unusual items or discrepancies involving payments or accounting policies, and ensuring appropriate resolution. You will review all processed work to verify accuracy and the proper handling of funds. Assignments may include pre-auditing, administrative accounting, and ensuring the timely and accurate processing of payments.

Requirements

• High school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to apply initiative and work independently in researching and reporting on accounting discrepancies and resolving client/customer issues with minimal supervisory review; or an equivalent combination of education, training and experience.

Responsibilities

• Audits, prepares, processes, and posts various transactions to assigned work unit; performs verification for all transactions received through unit checks and balances procedures
• Prepares transaction logs, and other routine documentation for assigned accounting duties
• Generates a variety of records, lists, forms, reports and/or statements relating to department functions
• Prints, copies, distributes, and/or files records, lists, forms, reports, statements, spreadsheets, and other documentation applicable to assigned accounting functions
• Processes transactions, assists customers, and accounts daily for all transactions processed for department
• Performs follow-up on customer accounts, as applicable to assigned department
• Responds to inquiries concerning records and assigned accounts; provides resolution, information, or direction accordingly
• Reviews all work processed for the purpose of ensuring accuracy in accounting and processing of transactions
• Provides cross-training, assistance and guidance to other unit employees in accounting processes and procedures
• Performs advanced accounting clerical tasks requiring specialized knowledge of unit processes and procedures
• Functions with considerable independence and initiative in researching accounting discrepancies, inconsistencies, and out-of-balance conditions

Benefits

• Generous paid time off
• 17 paid holidays
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED