Payment Services Specialist II

University of Central Oklahoma•Edmond, OK

1d•$17 - $17•Onsite

About The Position

The Payment Services Specialist II processes the organization's accounts payable in a timely manner, prepares payments for expense vouchers and invoices, works with systems teams to improve billing processes and automated systems, responds to vendor inquiries, and maintains accounting documentation. The position provides customer service and verifies vendor payments for accuracy and compliance with university and departmental policies and procedures. It prepares and enters assigned vendor payments into the financial system and follows up with vendors, university departments, faculty, and staff regarding billing discrepancies, duplicate orders, credit memos, and related matters. The specialist supports contract compliance by attending contract negotiation meetings when requested and working with buyers to ensure billing and payments comply with contracts. The role manages daily payment processes and reports, maintains organized accounts payable records, and assists with departmental workshops and one-on-one training for campus customers. The position requires a complete understanding of the University and State financial systems as they relate to purchasing and payment services. Other related duties may be assigned. The position is a regular, full-time, hourly, non-exempt, benefit-eligible staff role based in-office at UCO's main campus in Edmond, Oklahoma. The standard schedule is 40 hours per week, Monday through Friday, 8 a.m. to 5 p.m. The hourly rate is $17.30, equivalent to $35,984 per year. The employee must complete six credit hours of continuing education each year through Employee Relations training, conferences, or other related sessions, and attend additional training as required by department management.

Requirements

General education or vocational training and at least 3 years of relevant experience in the chosen field, or an equivalent combination of education and experience.
Dependable, trustworthy, and ethical character.
Ability to provide courteous and professional customer service.
Accuracy, attention to detail, and ability to maintain accurate and organized records.
Excellent computer skills, including experience with Microsoft Word and Excel.
Ability to perform under pressure and in stressful situations.
Excellent oral and written communication skills.

Responsibilities

Process accounts payable in a timely manner and prepare payments for expense vouchers and invoices.
Work with systems teams to improve billing processes and automated systems.
Handle vendor inquiries and provide courteous, professional customer service to vendors, university personnel, and students.
Verify vendor payments for accuracy and compliance with university and departmental policies and procedures.
Prepare and enter assigned vendor payments into the financial system to facilitate timely and accurate payment.
Follow up with vendors, university departments, faculty, and staff about billing discrepancies, duplicate orders, credit memos, and related matters.
Attend contract negotiation meetings when requested and work with buyers to ensure billing and payments comply with contracts.
Manage the department's daily payment processes and reports.
Maintain accurate, organized accounts payable records and files.
Assist with departmental training workshops, including facilitating and scheduling them.
Provide one-on-one training to campus customers as required.
Complete six credit hours of continuing education each year and attend additional training as required by department management.
Perform other related duties as assigned.