Patient Services Assistant (Full-Time) - Pediatrics

Hudson Headwaters Health Network•Queensbury, NY

About The Position

The Patient Services Assistant provides basic administrative and patient support services and serves as a key member of the health care team, ensuring prompt and professional service for patients, providers, and other team members. The role performs clerical functions in the Patient Services setting, supports patient check-in and checkout, manages communications and appointments, and helps maintain accurate records and payment processing. The proposed schedule is 40 hours per week, Monday through Friday from 8:00 a.m. to 4:30 p.m., with a Monday evening rotation. The pay rate is $19.77 per hour.

Requirements

High school diploma or equivalent.
Minimum of one year of work experience in a medical office setting or equivalent training or education.
Demonstrated ability to manage multiple tasks and prioritize workload.
Experience working with a diverse population.
Experience with Microsoft Office.
Excellent customer service and communication skills.

Nice To Haves

Computer training and/or medical terminology training.
Experience with an electronic medical record (EMR).
Knowledge of billing.

Responsibilities

Greet patients and other visitors promptly and professionally.
Assist patients, team members, and providers with incoming and outgoing calls and fax transmissions.
Identify emergency situations over the phone or in the health center and take appropriate action.
Forward calls, faxes, and other incoming correspondence to the appropriate team member, creating a patient case or speaking directly with team members as indicated.
Accurately enter and verify patient demographic and insurance information and coverage over the phone and at check-in.
Schedule and reschedule patient appointments, appropriately maximizing provider schedule availability and prioritizing the patient’s usual provider, the usual provider’s care team, another provider at the same site, and then a provider at an alternate HHHN site; inform patients of HHHN Urgent Care sites.
Collect co-pays, co-insurance, and self-pay balances at the time of the visit, and offer patients the sliding fee program.
Check patients out, including scheduling follow-up appointments and processing referrals that do not require prior authorization.
Reconcile payment batch amounts daily and immediately inform the supervisor of discrepancies.
Perform department opening and closing procedures in accordance with policy and procedure.
Provide a high level of customer service in interactions with internal and external customers.
Protect the confidentiality of patients’ electronic medical records in accordance with policy and procedure.
Ensure timely responses to insurance company inquiries or circulate them to appropriate personnel.
Attend required training and meetings.
Assist the Patient Services Leader with training other Patient Services staff.
Classify and barcode hard-copy documents for electronic medical records.
Review and follow policies and legal requirements before releasing copies of medical records.
Perform other duties as assigned.