Patient Care Coordinator

AEG Vision • Irwin, PA

1d

About The Position

The Patient Care Coordinator supports front desk operations, patient flow, schedule optimization, and coordination across the care team. The role focuses on anticipating needs, communicating clearly, and proactively managing the daily schedule to provide patients with an efficient, high-quality experience.

Responsibilities include serving as the primary point of contact for patients, customers, and vendors; handling phone, email, and digital communications; scheduling and confirming appointments; verifying insurance eligibility and patient demographics; maintaining accurate EMR records; preparing charts and documentation; collecting and recording payments; supporting claims; reviewing billing reports and accounts; monitoring patient flow and provider schedules; communicating delays and next steps; coordinating transitions with clinical and optical teams; supporting patient retention outreach; and maintaining an organized, clean, patient-ready front office. The coordinator may also perform other duties assigned by the Practice Manager, Assistant Practice Manager, and/or Optometrist.

Requirements

• High school diploma or equivalent.
• Basic computer literacy and ability to learn practice management systems (EMR).
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong verbal and written communication skills with a focus on patient-centered service.
• Strong interpersonal skills and ability to work collaboratively across teams.
• Ability to proactively identify issues and contribute to solutions in a fast-paced environment.
• Ability to maintain patient and practice confidentiality.

Responsibilities

• Greet patients, customers, and vendors in a friendly, professional, and welcoming manner and serve as the primary point of contact for patient interactions.
• Answer telephone calls, respond to inquiries, and manage email or digital communications in a timely and professional manner.
• Schedule patient appointments and support provider schedule optimization, including managing cancellations, reschedules, and same-day fill opportunities.
• Execute appointment confirmation and reminder processes to reduce no-show rates and help patients prepare for visits.
• Verify insurance eligibility and patient demographics before appointments and accurately enter and maintain information in the EMR.
• Communicate insurance coverage, benefits, and patient financial responsibility.
• Prepare patient charts and required documentation in advance of visits.
• Collect and document charges, co-pays, and payments in the EMR; allocate balances appropriately and support claim preparation and submission.
• Run reports and review accounts to ensure charges are billed, filed, and up to date.
• Monitor patient flow and provider schedules for bottlenecks, delays, or overlaps; communicate and make adjustments as needed.
• Communicate with patients about wait times, delays, and next steps.
• Coordinate with clinical and optical teams to support smooth patient transitions and continuity of care.
• Support patient retention through follow-up, recall, and reactivation outreach, including annual and medically necessary appointments.
• Help maintain an organized, clean, and patient-ready front office.
• Perform other duties as needed and assigned by the Practice Manager, Assistant Practice Manager, and/or Optometrist.

Benefits

• 401(k) with match
• Medical, dental, vision, life, short-term disability, and long-term disability benefits
• Employee vision discount program
• HSA/FSA
• Paid time off
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED