Patent Assistant (Austin, TX)

Fish & Richardson•Austin, TX

11d•Hybrid

About The Position

Fish & Richardson is hiring a Patent Assistant to join its Austin team in the fast-paced Practice Systems Department. The role provides administrative support to legal staff and paralegals, with support potentially provided locally or remotely to other offices. The position requires working in the Austin office at least three days per week. The Patent Assistant supports legal staff with correspondence, calendars and deadline systems, travel arrangements, reimbursements, meetings, conferences, and other administrative tasks. The role also helps open new matters, prepare engagement letters, and process vendor invoices. Additional typing, filing, photocopying, document downloading, and reception relief may be performed as time permits and as requested.

Requirements

High school diploma or equivalent.
Ability to prioritize and organize multiple deadlines.
Ability to use critical thinking and problem-solving skills to complete assigned tasks.
Ability to work in the Austin office a minimum of three days per week.

Nice To Haves

At least one year of administrative support experience within a legal firm environment is preferred.
At least one year of experience reviewing, proofreading, and editing invoices.

Responsibilities

Provide administrative support to legal staff and paralegals, locally or remotely across other offices.
Review, edit, and proofread correspondence.
Establish and maintain calendars and deadline systems.
Schedule travel arrangements, reimbursements, meetings, and conferences for legal staff and maintain their calendars as requested.
Perform overload typing, filing, photocopying, document downloading, or reception relief as time permits and as requested by legal staff or management.
Open new matters and prepare engagement letters.
Process vendor invoices.