Parts Receiving Coordinator

BlueScope•Kalama, WA

15d•$65,100 - $81,950•Onsite

About The Position

The Parts Receiving Coordinator supports the Maintenance organization by receiving, checking in, stocking, documenting, delivering, and coordinating the flow of maintenance parts, materials, freight, supplies, and related shipments. The role works with maintenance leaders, planners, engineers, technicians, storeroom personnel, production stakeholders, vendors, and carriers to ensure incoming materials are accurately received, safely handled, properly stored, and available for plant operations. It supports accurate receiving records, inventory movement, storeroom organization, vendor-stocked consumables, outgoing shipments, and plant delivery service while promoting safety, housekeeping, inventory accuracy, and responsive internal customer service. The position coordinates incoming and outgoing freight; maintains receiving and shipment records; restocks and organizes parts; supports inventory counts and discrepancy follow-up; assists internal customers with parts availability; delivers materials to plant locations; supports vendor-managed consumables and replenishment; and contributes to continuous improvement. The employee must follow site safety, PPE, forklift, warehouse, and material-handling procedures and maintain professional relationships with internal customers, carriers, vendors, manufacturers, and coworkers. Work is primarily in receiving, warehouse, storeroom, maintenance, office, and plant areas, with frequent interaction in the maintenance shop and mill or production areas. The role may involve exposure to moving mechanical parts, mobile equipment, forklifts, overhead cranes, welding, burning, machining, hazardous chemicals, hot or cold industrial conditions, and moderate to high noise. Required PPE may include hearing protection in applicable areas. Duties may include standing, walking, lifting, bending, reaching, material handling, forklift activity, computer work, and prioritizing time-sensitive receiving and delivery requests. The posted annual base pay range is $65,100–$81,950. BlueScope also describes a 401(k) match program, an additional bonus structure, health benefits, health and life insurance, short- and long-term disability, paid time off, and retirement. The posting also notes opportunities for advancement.

Requirements

High school diploma or GED.
At least 3 years of demonstrated experience receiving, stocking, shipping, delivering, inventorying, or handling parts, materials, supplies, or freight in a manufacturing, maintenance, warehouse, storeroom, or similar operational environment.
Ability to lift more than 50 pounds and perform material handling, including standing, walking, bending, reaching, carrying, and moving freight.
Proficiency with Microsoft Office, especially Excel, Word, and Outlook/email, and general office equipment; ability to learn and use additional business systems.
Strong organization, follow-up discipline, attention to detail, and ability to manage multiple priorities in a fast-paced, time-sensitive environment.
Strong written and verbal communication skills and ability to work professionally with carriers, vendors, internal customers, maintenance teams, and cross-functional stakeholders.
Ability to solve problems, reconcile discrepancies, use sound judgment, and work under pressure while meeting multiple and sometimes conflicting deadlines.
Ability to work safely in office, receiving, warehouse, storeroom, maintenance, and manufacturing environments and meet site PPE requirements.
Ability to work weekends, extended hours, outage support, or adjusted schedules when business needs require.
Customer-focused service mindset and strong internal customer support.
Ownership, accountability, persistence, and strong follow-up through completion.
Ability to prioritize receiving needs, delivery risks, outage needs, part deliveries, inventory accuracy, and routine material handling while maintaining accuracy.
Ability to work independently with limited direction while aligning decisions with company procedures, approvals, and maintenance priorities.
Commitment to Zero Harm, housekeeping, continuous improvement, and reliable maintenance execution.

Nice To Haves

Prior forklift training and practical forklift experience; ability to become qualified under site requirements if needed.
Working knowledge of SAP or a similar ERP, CMMS, inventory, receiving, warehouse, or materials management system.
Experience with maintenance, reliability, preventive maintenance, MRO, spare parts, receiving, shipping, or storeroom processes.
Inventory management, cycle counting, material handling, forklift, vendor-managed inventory, warehouse, or parts-room experience.
Knowledge of warehousing and inventory methods, receiving methods, stock-location practices, material-handling procedures, and safe storage of parts and supplies.
Experience supporting heavy manufacturing, steel, metal processing, construction products, industrial maintenance, warehouse, or production environments.

Responsibilities

Check in UPS shipments and other incoming freight, verify receiving information, and route materials to the appropriate location.
Inspect incoming packages and freight for visible damage, missing information, incorrect quantities, or delivery deviations and communicate concerns for follow-up.
Prepare outgoing shipments and coordinate documentation, packaging, staging, and carrier handoff as required by site processes.
Maintain accurate receiving and shipment records using SAP, Microsoft Office, email, and other tracking tools.
Restock received spare parts and return unused parts to appropriate stock locations.
Assign or support storage locations for new items and maintain organized locations, labels, documentation, and housekeeping in the storeroom and related areas.
Perform cycle counts, physical counts, periodic checks, and discrepancy follow-up to support inventory accuracy.
Update inventory levels based on non-work-order stock issue slips and maintain records of quantities, receipts, disbursements, prices, and movement of stocked materials and supplies.
Assist internal customers with locating storeroom parts and understanding part availability.
Deliver parts to requisitioners and plant locations to support maintenance, outages, repair work, preventive maintenance, and projects.
Make part runs and support timely material movement between receiving, storeroom, maintenance, and production areas.
Communicate promptly and professionally with requestors when received parts, deliveries, or material movement require clarification or follow-up.
Ensure vendors keep consumable shelves in good order and communicate issues with stock condition, replenishment, labeling, or housekeeping.
Support replenishment, bulk stock, and storeroom material control in coordination with the Parts Coordinator and maintenance stakeholders.
Identify repeat receiving, stocking, labeling, or location issues and elevate improvement opportunities.
Support continuous improvement in receiving flow, storeroom organization, material handling, documentation, and maintenance customer service.
Follow site safety expectations, PPE requirements, forklift and warehouse practices, material-handling expectations, and applicable procedures.
Handle parts, freight, pallets, packages, consumables, and supplies safely and maintain clean, organized work areas.
Maintain courteous, tactful, and professional relationships with internal customers, carriers, vendors, manufacturers, and coworkers.
Respond promptly to time-sensitive receiving needs, freight issues, part deliveries, outage-related material needs, and shipment follow-up items.