Senior Parts Coordinator

Aston Carter

1d•Onsite

About The Position

The Buyer / Parts Coordinator processes internal and external parts orders, generates purchase orders, and ensures timely and accurate parts fulfillment for the field service team and customers. This role manages inventory records, expedites critical parts, coordinates vendor returns and credits, and supports warehouse operations including shipping, receiving, and occasional parts delivery or pickup. The position operates at the intersection of purchasing, customer service, and logistics, and is well-suited for a highly organized, customer-focused professional experienced in the natural gas segment of the oil and gas industry.

Requirements

Minimum of 5 years of purchasing experience, including leadership responsibilities, ideally within the natural gas segment of the oil and gas industry.
Hands-on experience with large ERP systems such as SAP, Oracle, or NetSuite for purchasing and inventory management.
Experience in ordering and processing emergency and routine parts orders for field service teams and customers.
Ability to perform calculations involving discounts, interest, commissions, proportions, and percentages with accuracy.
Proficiency in Microsoft Office, including Excel and database-related tasks.
Experience with procurement processes, inventory control, and order management.
Proven customer service skills, with the ability to communicate effectively with vendors, internal teams, and customers.
Excellent organizational skills and attention to detail in a fast-paced environment.
Strong verbal and written communication skills for clear, professional correspondence and coordination.

Nice To Haves

Industry-specific experience in the natural gas side of the oil and gas sector.
Familiarity with Caterpillar and Waukesha engines is a plus.
Experience with ERP-based inventory, purchasing, and inside sales processes.
Ability to work effectively across office, warehouse, shop, and field environments.
Comfort working in a role that blends purchasing, customer service, and logistics responsibilities.
Interest in contributing to continuous improvement of parts, purchasing, and inventory processes.

Responsibilities

Process all emergency and routine parts orders for the technical service field team, ensuring timely and accurate fulfillment.
Handle internal and external customer parts quotes and orders with a strong focus on service and responsiveness.
Generate and manage purchase orders using a large ERP system such as SAP, Oracle, or NetSuite.
Maintain accurate inventory records and support regular inventory reconciliation activities.
Expedite critical parts and proactively follow up with vendors to minimize downtime for the field service team and customers.
Coordinate vendor returns and credits, ensuring proper documentation and timely resolution.
Assist with physical inventory counts and help identify and resolve discrepancies.
Support warehouse operations, including shipping, receiving, and organizing parts and materials.
Perform occasional parts delivery or pickup to support field operations and customer needs.
Collaborate closely with the field service team, vendors, and internal stakeholders to ensure clear communication and efficient parts flow.
Use Microsoft Office, including Excel databases, to track orders, manage data, and prepare basic reports.
Perform calculations related to discounts, interest, commissions, proportions, and percentages as needed for pricing and purchasing decisions.
Provide high-quality customer service to both internal and external stakeholders, addressing inquiries and resolving issues promptly.
Maintain organized records, documentation, and communication trails for all purchasing and inventory activities.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Retirement plan with a company match
Paid holidays
Automatically allotted paid time off
Opportunities to buy company shares