Parts Clerk

Lebanon Community School Corporation•Lebanon, IN

10d

About The Position

The Parts Clerk supports the Transportation Department by managing parts and inventory, work orders, maintenance records, scheduling, and related bus garage duties. The position maintains accurate records and software, coordinates parts and vehicle services, communicates with vendors, and assists the Mechanic and Transportation Supervisor with shop and office needs. The role may require a varied schedule and occasional evening, weekend, or holiday work for emergency and inclement weather operations.

Requirements

High school diploma or equivalent.
Good driving record.
Must meet applicable State and Federal regulations, including medical requirements, drug and alcohol testing, and required background checks.
Basic to strong computer skills, including Google Workspace, Microsoft Office, email, internet, scanning, and printing.
Ability to lift and place parts or boxes weighing up to 40 pounds on shelving at shoulder height; the physical demands section also states occasional lifting or moving of up to 50 pounds.
Ability to safely use stairs multiple times throughout the workday.
Good written and verbal communication skills.
Ability to work independently and maintain accurate records.
Must provide a reliable telephone number for after-hours, weekend, or holiday notifications.
Must maintain a neat and professional appearance and be willing to work in a smoke-free environment.
Must be willing to work a varied schedule when needed.
Must be dependable, organized, detail-oriented, and able to prioritize multiple tasks.
Ability to handle and balance multiple demands at the same time.
Physical demands include sitting in an office/garage environment; frequent sustained standing and walking; frequent talking and listening; occasional reaching, stooping, kneeling, crouching, or crawling; and close and distance vision.

Nice To Haves

Class B CDL preferred, or willingness to obtain one.

Responsibilities

Order bus and vehicle repair parts while following applicable purchasing, quote, and bid requirements.
Receive, organize, label, and stock parts in appropriate locations.
Maintain accurate electronic and physical inventory records and perform an annual inventory reconciliation.
Process and organize parts invoices and submit them to the Transportation Office for payment.
Maintain files and records for the Transportation Shop.
Enter and maintain work orders, vehicle records, preventive maintenance schedules, parts inventory, vendors and invoices, and service records in maintenance software.
Maintain the shared calendar for vehicle servicing and maintenance.
Schedule vehicle and equipment service both on-site and off-site.
Maintain and update vehicle diagnostic and maintenance software, ensuring maintenance records and software information are accurate and up to date.
Communicate with vendors regarding parts, repairs, and services.
Assist the Mechanic and Transportation Supervisor with daily shop and office needs.
Attend required meetings and training.
Assist with emergency and inclement weather operations, including occasional evenings, weekends, or holidays.
Perform other duties as assigned by the Mechanic or Transportation Supervisor.