Part-time Seasonal Coordinator, Early Recognition Programs

YoungArts • Miami, FL

9d • Hybrid

About The Position

The part-time seasonal coordinator, Early Recognition Programs will assist with administrative and programmatic tasks on the Early Recognition team at YoungArts. This position will handle day-to-day administrative responsibilities, track program expenses and receipts, administer inbound communications from competition applicants, reviewers, and educators working in tandem with team members.

Requirements

• Commitment to YoungArts’ values of excellence, collaboration, community, experimentation, respect, and integrity as key strategies toward creating and supporting empathy, a sense of belonging, and humanity to foster the greatest potential for innovation, creativity, and collaboration.
• Evidence of self-directed work, emotional intelligence, prioritization, negotiation, and equanimity in a fast-paced environment.
• Comfort with taking initiative, detail-orientation responsibilities, and adapting to procedural change as needed.
• Experience providing compassionate and effective customer service.
• A collaborative work style that facilitates long-term professional relationships.
• Exceptional record-keeping and project management skills.
• Outstanding oral and written communication skills.
• Bachelor’s degree or the equivalent in education and experience
• 2 + years of administrative support experience with data management.

Nice To Haves

• Knowledge of artists and/or best practices in the arts and culture field is preferred.
• Prior experience managing schedules and contracts is preferred.
• Experience working in Airtable and Microsoft Excel preferred.
• Prior experience in the arts, philanthropic, non-profit, or higher-education industries are a bonus.
• Experience beyond requirement will be considered in lieu of education requirement

Responsibilities

• Maintain daily administrative tasks for Early Recognition team as requested.
• Assist with expense receipt submissions, expenditure tracking, and monthly credit card reporting for Artistic Programs initiatives.
• Respond to daily phone and email inquiries from applicants, winners, educators, and presenters for YoungArts National Competition.
• Collaborate with People Operations and Finance teams to coordinate and track all contract initiation, payment and invoice processes for Artistic Programs.
• Serve as a secondary point of contact for the team’s independent contractors, artists, and vendors to ensure timely completion of contracts, required documentation, and processing of payments.
• Maintain positive working relationships and present a positive image of the organization to the public, patrons, clients, and artists.
• Adhere to all safety and security policies of the organization including those pertaining to physical safety and practices.
• Report any potential or actual violations to security and HR as appropriate.
• Successfully pass background check and complete Participant Care Training for working with minors.

Benefits

• Equal Opportunity Employer: YoungArts is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other legally protected status under applicable federal, state, and/or local laws. We are committed to building a team that reflects a variety of backgrounds, perspectives, and skills, and our values of excellence, collaboration, community, experimentation, respect, and integrity.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level