Part-Time Office Manager
About The Position
We are looking for a friendly, organized Office Manager to support our West Middlesex team in our collaboration space on designated in person days. In this role, you will be the welcoming presence that helps our workdays run smoothly. You will assist with general office tasks, provide light administrative support, and jump in on ad hoc projects that help keep our teams moving forward. This position is ideal for someone who enjoys creating an inviting environment, staying on top of details, and working in a flexible, part time schedule. If you love being the go-to person who helps make the workplace feel energized and supported, we would be excited to meet you.
Requirements
- HS/GED degree required
- 1 ~ 3 years of general office administration, office management, or HR support experience required
- Intermediate level Microsoft Outlook, Word, PowerPoint skills
- Intermediate level Microsoft Excel skills
- Strong organizational and time‑management skills with the ability to manage multiple priorities.
- Excellent verbal and written communication skills.
- Customer‑service mindset with the ability to work effectively with employees, vendors, and visitors.
- Comfortable working independently and proactively identifying needs before they arise.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
Responsibilities
- Serve as the primary point of contact for all office related needs, ensuring a collaborative and professional office environment.
- Maintain inventory of office supplies and equipment; order, restock, and track usage as needed.
- Partner with property management to address facility issues, maintenance needs, repairs, and general building inquiries.
- Coordinate with vendors (cleaning services, equipment repair, supplies, deliveries, etc.) to ensure high-quality service and timely resolution of issues.
- Collect, sort, and distribute incoming mail.
- Maintain a clean, organized, and welcoming office environment, including shared spaces and meeting rooms.
- Partner with the West Middlesex Events Committee to support and execute in‑office events, celebrations, and engagement activities.
- Coordinate logistics such as event setup, supplies, catering arrangements, and communication materials.
- Contribute to a positive office culture by helping create a welcoming, inclusive environment for all employees.
- Support digital file management, including scanning, uploading, and electronic filing to maintain accurate employee records.
- Assist with I‑9 documentation, ensuring timely collection, verification, and compliance with federal requirements.
- Assist with general HR tasks as needed.
- Performs other duties as assigned within the scope of responsibilities and requirements of the job
- Performs Essential Job Functions and Duties with or without reasonable accommodation
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
