Part Time Office Assistant Senior
About The Position
Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment. This is a part-time position, up to 29 hours per week, with a current start time of 8:30 a.m. The role involves determining program eligibility, performing data entry, maintaining inventory, processing invoices, answering procedural questions, assisting customers, receiving and processing payments, performing bookkeeping, preparing documents and correspondence, operating database software, arranging interpreter services, auditing accounts, reviewing documents for accuracy, providing office administration and phone support, scheduling appointments and meetings, and operating an automobile for job functions.
Requirements
- High school diploma or GED equivalent
- One (1) year of office clerical work experience
- Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
Nice To Haves
- Associates degree or higher
- Three (3) or more years of office clerical, bookkeeping or accounting related work experience
- Effectively speak, write and understand a language other than English is preferred
Responsibilities
- Determines eligibility for programs funding in following policies and program directives.
- Performs data entry for record keeping, tracking, registration, inventory and ordering.
- Maintains inventory of perishable/non-perishable supplies and materials.
- Updates and maintains computer records at the office, County and State of Michigan level.
- Processes invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries.
- Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc.
- Assists customers in person, on line or over the telephone.
- Receives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc.
- Performs bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc.
- Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others.
- Operates a variety of computer database software programs required for efficient operation of services.
- Arranges Interpreter Services, coordinate scheduling and process billing arrangements.
- Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status.
- Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted.
- Provides office administration and phone support to department staff, supervisors, managers and department directors.
- Schedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others.
- Operates an automobile to perform assigned job functions.
- Performs related duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
