Part Time Assistant - Office of the Chancellor

University of Arkansas System • Fort Smith, AR

33d • Onsite

About The Position

The University of Arkansas - Fort Smith is seeking a Part Time Assistant to provide administrative and clerical support to different areas of campus on a temporary basis. This position reports to the Chief of Staff and Legislative Liaison and is for approximately 18 hours per week. The schedule and specific details will be determined with the hiring manager at the time of offer. The University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

Requirements

• High school diploma.
• Experience working in an office setting.
• Ability to build relationships and maintain trust using the highest standard of ethics, including the ability to keep sensitive information confidential.
• Extensive knowledge of and experience with Microsoft Office products, e.g., Word and the Word merge feature; Excel spreadsheets and formulas; Outlook email and calendar; Teams; and PowerPoint charts and graphs.
• Knowledge of and experience with virtual video conferencing platforms such as Zoom and Microsoft Teams.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Exceptional customer service ethic and high personal expectations for quality.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Willingness to learn and actively seek professional development opportunities.
• Ability to coordinate projects and events.
• Ability to manage multiple calendars efficiently.
• Ability to react quickly and accurately and maintain a high level of professional conduct and courtesy in a fast-paced, dynamic environment.
• Ability to accomplish projects with minimal supervision.
• Ability to communicate effectively, both with the written and spoken word.
• Ability to independently prioritize and plan work activities; use time efficiently.
• Ability to identify and resolve problems in a timely manner; compile and analyze information skillfully and independently; and employ innovative thinking.
• Ability to adapt to changes in the work environment, to manage competing demands and unexpected events.
• Ability to follow instructions and respond to management direction.
• Proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

• Associate’s degree.
• Knowledge of Workday is preferred.

Responsibilities

• Performing basic reception and clerical duties.
• Managing calendars, scheduling meetings, arranging virtual meetings.
• Coordinating travel and reimbursements.
• Processing procurement transactions, creating and tracking departmental requisitions.
• Assisting with event planning and management.
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating necessary supplies, placing orders, verifying receipt of supplies.
• Assisting in the preparation and editing of various documents, including reports, correspondence, presentations minutes, and providing signature-ready correspondence.
• Other duties and responsibilities as assigned.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and by providing leadership to subordinates.
• Requires consistent on-time attendance.

Benefits

• University contributions to health, dental, life, and disability insurance
• Tuition waivers for employees and their families
• 12 official holidays
• Immediate leave accrual
• Choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED